BOARD OF DIRECTORS MEETING MINUTES
December 15, 2020
BOARD MEMBERS PRESENT
Joe Engle, President; Sandy Bagley, Secretary; Ed Ring, Vice President and Victor Blanc, Treasurer
BOARD MEMBER(S) ABSENT
None
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Yamile Illidge-Colen of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, December 15, 2020 via Zoom. A quorum of Board Members was established, and Mr. Engle called the meeting to order at 1:34 PM.
APPROVAL OF MEETING MINUTES
Ms. Bagley made a motion to accept the November 17, 2020 meeting minutes as drafted. Mr. made a second to the motion. The motion carried with all in favor. With the approved budget attached.
TREASURERS REPORT:
The Board tabled the approval of the October and November 2020 Financial Report.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- 17 Stack Balcony Deck Repairs: Mr. Ring provided an update. Unit 417; the Railing repairs will be completed on 12.15.20. Ewell Construction received the signed proposal for unit 517 for the L Metal Flashing, Deck Drain, Railing Base Repair. SMC to follow up with Ewell Construction and obtain start date.
- Balcony Railing Repairs: Mr. Ring to follow up with ProTec Building Services to obtain status on the balcony railing repairs.
- Digital Front Door Locks: The Board review the Yale CBA, Schlage Encode, and Kwickset Halo lock options. Mr. Blanc’s recommendation is to move forward with the Schlage Encode or the Yale CBA. Mr. Engle and Mr. Blanc will work on a policy and procedures for implementation of the digital lock.
- Exterior Retaining Walls Replacement: Mr. Blanc provided the Board with an update obtained from Bill Bell at PV Engineering. The Retainer Wall Committee to work with PV Engineering to clarify the CD code requirements for the railings.
- Gym Room Repairs from Water Damage Loss: Mr. Engle, Mr. Blanc, and Ms. Schneider to review the documentation to be submitted to the insurance of Unit 117, Due the water damage.
- Hydro-jetting: The Board requested an additional hydro jetting estimate from Bruce Games to make a final determination. Yamile Illidge-Colen, SMC to follow up on estimate request from Bruce Games.
- Sundeck Resurfacing & Spa Cover: The Board reviewed proposals from CMS Construction, Pacific Construction, and Ewell Construction. Mr. Engle and Mr. Blanc will work on a summary of the proposals to provided recommendations for the deck project.
- LED Lighting: The Board reviewed proposals from ProTec Building Services and Moffitt Electric. Ms. Bagley made a motion to move forward with the Moffitt Electric proposal dated September 18, 2020. The Motion was second by Mr. Ring. The Motion was carried with all in favor.
- Locks for Lobby Doors: The Board reviewed proposal from Redmond’s Lock and Key. Ms. Bagley made a motion to approve the Redmond’s Lock and Key proposal. The Motion was seconded by Mr. Ring. The Motion was carried with all in favor.
- Key/Lock for Elevator: The Board reviewed proposal from Redmond’s Lock and Key. Ms. Bagley made a motion to move forward with the Redmond’s Lock and Key proposal. The Motion was second by Mr. Ring. The motion was approved pending Vic confirming key goes inside the elevator cab and it is the present the MEDCO key.
- 5 Year Sprinkler Tests: The Board reviewed proposals from Bear Contractor’s. Mr. Engle made a motion to approve the Bear Contractors proposal, The Board moved to approve moving forward the sprinkler repairs. Yamile Illidge-Colen, SMC provide notice to unit owners providing dates and advising this will be a unit owner responsibility.
NEW BUSINESS
- Move Reserve Funds to Investment Account: The Board reviewed Introduction Letter from Merrill Lynch. Mr. Engle and Mr. Blanc will work with Meir, SMC.
- Annual Tree Trimming: The Board reviewed the proposal from Rancho California. The Board requested a revised proposal from Rancho California to include the giant palm tree on the NW corner of the building. Two additional were requested for trimming and removing.
- Walk Thru: Ms. Bagley, Mr. Ring, and Mr. Blanc provided a walk thru report which included the Gym. Ms. Alarms in the exit doors. Sandy to creates and post the sings.
Tuesday, January 19, 2021 at 1:30 PM via Zoom
ADJOURNMENT
Meeting was adjourned at 4:03PM
EXECUTIVE SESSION
An executive session was called to order at 3.36 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 4:04 PM.
Submitted by: Yamile Illidge-Colen
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.