BOARD OF DIRECTORS MEETING MINUTES
June 20, 2016
BOARD MEMBERS PRESENT
Joe Engle, President; Frank Parker, Vice President; Betty Schneider, Treasurer and Sandy Bagley, Secretary.
BOARD MEMBER(S) ABSENT
None.
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder and Sherri Dunlap of Scott Management Company.
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Monday, June 20, 2016 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Engle called the meeting to order at 6:05 PM.
APPROVAL OF MEETING MINUTES // May 23, 2016
Ms. Bagley made a motion to accept the minutes. Mr. Parker made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
Ms. Schneider made a motion to accept the May financial report as presented. Mr. Parker made a second to the motion. The motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Sun-Deck, Remove & Reinstall Project; Update on Discussion with Units Affected re Sliding Glass Door & Status Update on Statement of Work for Bidding Process; Jacuzzi Surface, Replace // Update: The Project Committee and Board are in the process of comparing the proposals.
- Stucco Underside, Balcony Repairs // Destructive Testing Proposal Review and Vote: It was reported that PV Engineering created a scope of work for the repairs. The Board is in the process of receiving proposals based off of the engineer’s report.
- Removal of Pyrocanthus and Acai Tree Replacement Proposal // Review and Vote: It was reported that Rancho California will provide a proposal to replace the failed Pyrocanthus with drought tolerant, less expensive plants. Rancho California recommends a poly carbon glass sheet on the side of the fence which will be investigated further.
- Pipe Repair(s) Under Unit #105 // Proposal Review and Vote: It was reported that these repairs are the responsibility of the Association. Ms. Bagley made a motion to approve the Bert Meli Plumbing invoice in the amount of $15,000 - $20,000. Ms. Schneider made a second to the motion. The motion carried with all in favor.
- 535/555 Roof Catwalk Leak // Proposal Review and Vote: The Board tabled this item. Bert Meli is to provide an estimate to tie the drain lines into the existing line located in the closet area.
- Unit #117 // Balcony Stucco Repairs // Proposal Review and Vote: It was reported that the interior of the unit was repaired. The Board wants to know where the source of the original leak came from in order to determine whose responsibility the repairs are.
- TABLED PROJECTS (12): The twelve (12) tabled projects will remain tabled at this time.
NEW BUSINESS
- W.C. Service Company // Presentation Re Services: Bruce and Will with W.C. Service Company provided an informative presentation on their water treatment service to prevent pin hole leaks. W.C. Service is to obtain health permit.
- Irrigation Controller Replacement // Proposal Review and Vote: Ms. Schneider made a motion to approve the proposal from Rancho CA in the amount of $1,016. Ms. Bagley made a second to the motion. The motion carried with all in favor.
- Reserve Study 2017 // Review and Vote to Approve: It was reported that the reserve study states that the Association is in the “fair zone”. Ms. Bagley made a motion to approve the 2017 Reserve Study. Ms. Schneider made a second to the motion. The motion carried with all in favor.
- EQ Insurance // Policy Renewal // Proposal Review and Vote: Ms. Bagley made a motion to approve the earthquake insurance renewal. Ms. Schneider made a second to the motion. The motion carried with all in favor.
The date for the next open session Board of Directors meeting is Monday, August 15, 2016 at 3:00 PM.
ADJOURNMENT
Meeting was adjourned at 7:47 PM.
Submitted by: Heather Eisfelder
EXECUTIVE SESSION
An executive session was called to order at 7:49 PM to review homeowner discipline matters and delinquent accounts. The meeting was adjourned at 8:20 PM.
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.