BOARD OF DIRECTORS MEETING MINUTES
July 16, 2018
BOARD MEMBERS PRESENT
Frank Parker, Vice President; Sandy Bagley, Secretary; Steve Chipman, Member at Large; Betty Schneider, Treasurer and Joe Engle, President
BOARD MEMBER(S) ABSENT
None
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Monday, July 16, 2018 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Engle called the meeting to order at 6:34 PM.
APPROVAL OF MEETING MINUTES // June 2018
Ms. Bagley made a motion to accept the June 18, 2018 meeting minutes as drafted. Ms. Schneider made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
- June 2018 Financial Report – It was reported that the Association is currently approximately $23,000 over budget. Ms. Schneider made a motion to accept the June 2018 financial report as presented. Ms. Bagley made a second to the motion. The motion carried with all in favor.
- 2018-19 Reserve Study Report – The Board reviewed the reserve study report update which recommends an increase in reserve contributions as well as a special assessment. Ms. Schneider made a motion to approve the study as presented. Ms. Bagley made a second to the motion. The motion carried with all in favor.
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Balcony Railing Repairs: The Board determined that even though the City is not requiring that the railings be code compliant by a certain date, the railings are still in poor condition and may need to be replaced instead of repaired.
- Exterior Light Fixtures / Bulb Replacement: It was reported that Moffitt Electric did not recommend leaving the current dimmer bulbs in the new fixtures. The Board agreed to have Moffitt re-wire the fixtures so that the appropriate bulbs can be safely used.
- Rotted 535 Exterior Sprinkler – The Association’s preferred vendor, Daron Friedman, has been unsuccessful in providing an estimate for this repair in a timely manner. SMC is to continue to follow up and reach out to another company for a repair estimate.
- Sundeck Resurfacing: A proposal was received and reviewed from CMS Construction, Ewell Construction and PCW Contracting Services. The Board unanimously agreed that Ewell Construction is the contractor of choice however, they would like to meet with them on-site to inspect and come up with a plan for the spa.
- Unit 112 Leak: It was reported that the owner is considering having Bert Meli Plumbing re-pipe the unit. Once that is completed, A-Z Construction will proceed with the needed drywall repairs.
- Unit 305 Roof Leak: The proposal review committee extensively reviewed repair proposals from Ewell Construction, OCBS and PCW. They recommended proceeding with Ewell’s proposal. Ms. Bagley made a motion to approve Ewell’s bid. Mr. Engle made a second to the motion. The motion carried with all in favor. The Board also requested that the bid be separated for HOA and owner responsibilities.
- Unit 517 Water Damage Repairs: It was reported that A-Z Construction has started the drywall repairs in the unit and should be done in about a week.
- Backflow Testing / Failed Devices: Bert Meli Plumbing completed the backflow testing. Two (2) of the devices failed and a proposal was received for the needed repairs. On July 3, 2018 the Board unanimously approved the proposal via emergency email vote.
- Gym Renovation: The Board reviewed several proposals provided by the Gym Committee to renovate the gym. The Board discussed where the funding for this project would come from. The Board also reported that this project is not of high priority at the moment with everything else that is currently taking place.
Monday, August 20, 2018 at 6:30 PM
ADJOURNMENT
Meeting was adjourned at 8:56 PM
EXECUTIVE SESSION
An executive session was called to order at 8:56 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 9:02 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.