BOARD OF DIRECTORS MEETING MINUTES
February 20, 2018
BOARD MEMBERS PRESENT
Betty Schneider, Treasurer; Sandy Bagley, Secretary; Steve Chipman, Member at Large and Joe Engle, President
BOARD MEMBER(S) ABSENT
Frank Parker, Vice President
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, February 20, 2018 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Engle called the meeting to order at 6:30 PM.
DETERMINE OFFICER / BOARD POSITIONS
The Board agreed to keep the same positions.
APPROVAL OF MEETING MINUTES // December 2017
Ms. Schneider made a motion to accept the December 11, 2017 meeting minutes as drafted. Ms. Bagley made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
It was reported that the fiscal year ended over budget on repairs, legal and plumbing. Mr. Bagley made a motion to accept the November and December 2017 financial reports as presented. Ms. Schneider made a second to the motion. The motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Balcony Railing Replacements: Ms. Schneider reported that Ed is almost done creating the scope of work for this project.
- Flat Roof Repairs: The Board reviewed additional requested information on the proposals received from Ewell Construction, Haupt Roofing and Titan Roofing. Haupt Roofing’s bid was competitive and included sloping of an area on the south section of the roof that is needed. Mr. Engle made a motion to approve Haupt Roofing’s proposal. Ms. Schneider made a second to the motion. The motion carried with all in favor.
- Lobby Door Security: The Board agreed not to replace the lock but to have SMC reach out to One Stop Door to see if they would be able to reinstall the plate closer to the lock in order to help prevent break-ins.
- Stucco Underside Balcony Repairs: It was reported that A-Z Construction is going to temporarily reinstall the railings on both of these units. Once that is done, Smoothstone will be able to get a final inspection done by the City. Daron Friedman will be contacted to reinstall the sprinklers that are attached to each balcony.
- Unit 517 Repairs – It was reported that the mold report is to be provided to SMC the following day and will be used to obtain remediation proposals if needed. Per David Gold, the air sample results came back okay. The Board also reviewed a water test results proposal from Ewell Construction which proposed several repairs. Ms. Schneider made a motion to approve the proposal. Mr. Engle made a second to the motion. The motion carried with all in favor.
- Exterior Light Fixture Replacement: It was reported that one of the exterior light fixtures is broken and several of them do not match. Replacements options from Lighting Supply and Home Depot were presented. The Board chose to purchase the Lithonia brand from Home Depot. Sandy is to take a count of how many are needed and report back to SMC to order the correct amount if fixtures.
- Hallway Carpet Stains: The Board would like for the janitorial company to pull up the common area carpet tiles and take them into the garage to deep clean them. Betty provided a map of the tiles which will be provided to Offshore Maintenance for handling.
Monday, March 19, 2018 at 6:30 PM
ADJOURNMENT
Meeting was adjourned at 7:51 PM
EXECUTIVE SESSION
An executive session was called to order at 7:52 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 8:01 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.