BOARD OF DIRECTORS MEETING MINUTES
June 19, 2017
BOARD MEMBERS PRESENT
Betty Schneider, Treasurer; Sandy Bagley, Secretary and Frank Parker, Vice President
BOARD MEMBER(S) ABSENT
Joe Engle, President and Steve Chipman, Member at Large
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Monday, June 19, 2017 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Parker called the meeting to order at 6:33 PM.
APPROVAL OF MEETING MINUTES // May 22, 2017
Ms. Bagley made a motion to accept the May 22, 2017 meeting minutes as drafted. Ms. Schneider made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
Ms. Schneider made a motion to accept the May 2017 financial report as presented. Ms. Bagley made a second to the motion. The motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Door Alarm Malfunction: The Board reviewed proposals from Southland Fire Alarm and Moffitt Electric. Ms. Schneider reported that Red Hawk Fire, who also met with her on-site and is to bid on the job, seemed the most knowledgeable of the alarms. Ms. Schneider made a motion to approve their pending proposal on the condition that it is equivalent to or less than Moffitt Electric’s bid. Ms. Bagley made a second to the motion. The motion carried with all in favor.
- Door Replacement: A-Z Construction is to provide an additional proposal to replace the trash room doors.
- Landscaping Services: The Board reviewed proposals from Avenue 2 Landscape, Finley’s Landcare and Southern CA Tree & Landscape. Ms. Bagley made a motion to approve Avenue 2 Landscape’s maintenance proposal. Ms. Schneider made a second to the motion. The motion carried with all in favor.
- Refurbishment of Patio Furniture: The Board reviewed repair / replacement proposals from CFR Patio, Patio Guys and Cal Spa. Ms. Bagley made a motion to purchase four (4) new chairs, four (4) new chases and three (3) new tables from Cal Spa not to exceed $2,200. Ms. Schneider made a second to the motion. The motion carried with all in favor.
- Replacement of Balcony Railings: The Board received a legal opinion from the attorney stating that balcony railings should be considered the Association’s responsibility to replace. Bids to replace failing or deteriorating railings throughout the property are pending.
- Roof Leak on 555 Side: It was reported that Ewell Construction has estimated this project to start in August 2017. The Board approved for Bert Meli Plumbing to install the drains on the roof when needed on time and material.
- Stucco Underside Balcony Repairs: It was reported that the demolition of units 209 and 406 balconies has been completed. The engineer and City approved the demo and Smoothstone is to continue working next week.
- Dryer Duct Cleaning: The Board discussed the importance of each unit’s dryer ducts being cleaned on a regular basis. Due to this safety hazard, the Board determined to hire Action Duct to clean the ducts on the Association’s expense.
- Exterior Ground Tile Repairs: Proposals to repair / replace the broken or missing exterior ground tiles are pending.
- EQ Insurance Renewal: The Association’s earthquake insurance coverage is due to renew in July. Ms. Schneider made a motion to approve the renewal proposal as presented. Mr. Parker made a second to the motion. The motion carried with all in favor.
- Units 110 & 205 ACR: The Board reviewed architectural change requests from units 110 and 205. Ms. Bagley made a motion to approve unit 110’s request to install an outlet on the balcony wall. Mr. Parker made a second to the motion. The motion carried with all in favor. There were several questions regarding the window replacement request received from unit 205. SMC is to reach out to the owner for additional information before a decision can be made.
- 2017/18 Reserve Study: The Board reviewed a proposal from the Association Reserves Co. to provide the 2017/18 reserve study update. Ms. Schneider made a motion to approve the loyalty plan presented which includes three (3) years and an on-site update at a discounted rate. Ms. Bagley made a second to the motion. The motion carried with all in favor.
The next Board meeting is scheduled for Monday, July 17, 2017 at 6:30 PM.
ADJOURNMENT
Meeting was adjourned at 7:45 PM.
EXECUTIVE SESSION
An executive session was called to order at 7:47 PM to review homeowner discipline matters and delinquent accounts. The meeting was adjourned at 8:20 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.