BOARD OF DIRECTORS MEETING MINUTES
May 21, 2019
BOARD MEMBERS PRESENT
Joe Engle, President; Sandy Bagley, Secretary; Betty Schneider, Treasurer and Ed Ring, Member at Large
BOARD MEMBER(S) ABSENT
Alan Bates, Vice President
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, May 21, 2019 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Engle called the meeting to order at 6:34 PM.
APPROVAL OF MEETING MINUTES
Ms. Bagley made a motion to accept the April 16, 2019 meeting minutes as drafted. Mr. Ring made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
Ms. Schneider made a motion to approve the April 2019 financial report as presented. Ms. Bagley made a second to the motion. The motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Balcony Railing Repairs: The Board approved for Morison Construction to inspect multiple balcony railings and provide a report of their findings and recommendations on how to proceed with repair or replacement. The inspections were completed and the report is pending.
- Chimney Cap Replacement: The Board reviewed a proposal from A-Z Construction to repair or replace chimney caps on units 406, 601 and 602. Ms. Bagley made a motion to approve the proposal. Mr. Ring made a second to the motion. The motion carried with all in favor.
- Door Repairs: It was reported that the 555 garage to lobby door and 555 street side exit from the stairwell are not working properly. Lazimi Lock & Key inspected the doors and provided a proposal. Ms. Bagley made a motion to approve the proposal. Ms. Schneider made a second to the motion. The motion carried with all in favor.
- Garage Concrete Ceiling Damage: Pieces of concrete was falling from a portion of the garage ceiling due to water intrusion. Ewell Construction performed several water tests to determine the source of the leak. The Board previously approved the repair proposal. It was reported that Ewell Construction has completed the repairs.
- Spa Fence Insurance Requirement: Several proposals have been obtained from multiple vendors to install a railing fence around the spa, to install a glass fence around the spa, to remove the spa as well as to resurface the spa. The Board is putting this information together for the membership to vote on if they would prefer to remove the spa or keep it with the installation of a fence.
- Sundeck Resurfacing: The Board reviewed two (2) proposals from construction consultants, Bergeman Group and Pacific Construction Analysts, in order to assist in making a decision on the best scope of work for this project. The Board would like to obtain a list of references for both companies.
- Trip Hazard: Mr. Bates presented a proposal from Anselmo Aguilar to build a concrete wall on the 535 side in order to resolve the trip hazard. On May 17th the Board unanimously approved the proposal via emergency email vote.
- W Side Palm Tree: The Board reviewed a proposal from Finley’s Landscape to trim the palm tree. A response from Ocean Plaza’s property manager on whether their Board will agree to split the cost is pending. Ms. Bagley made a motion to approve the proposal. Ms. Schneider made a second to the motion. The motion carried with all in favor. SMC is to request reimbursement from Ocean Plaza for half of the cost.
- Insurance Renewal & Finance Agreement: The Board reviewed and approved the insurance renewal proposal received from Cline Insurance Agency. Due to high interest rate, Ms. Schneider made a motion to deny the finance agreement and borrow from the reserve account in order to pay for the insurance in full. The borrowed amount is to be paid back in monthly installments over ten (10) month. Mr. Ring made a second to the motion. The motion carried with all in favor.
- Monthly Property Walk-thru: It was confirmed that Ms. Bagley and Mr. Bates will be performing the property walk through this month. The common areas, including the gym, are to be inspected.
Tuesday, June 25, 2019 at 6:30 PM
ADJOURNMENT
Meeting was adjourned at 7:58 PM
EXECUTIVE SESSION
An executive session was called to order at 7:59 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 8:27 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.