BOARD OF DIRECTORS MEETING MINUTES
September 18, 2018
BOARD MEMBERS PRESENT
Frank Parker, Vice President; Sandy Bagley, Secretary; Betty Schneider, Treasurer; Joe Engle, President and Steve Chipman, Member at Large
BOARD MEMBER(S) ABSENT
None
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, September 18, 2018 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Engle called the meeting to order at 6:34 PM.
APPROVAL OF MEETING MINUTES
Ms. Bagley made a motion to accept the August 20, 2018 meeting minutes as drafted. Mr. Parker made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
Ms. Schneider made a motion to accept the August 2018 financial report as presented. Ms. Bagley made a second to the motion. The motion carried with all in favor.
Mr. Engle presented a document titled ‘Financial State of the Building and Board Action Needed – September 2018’ which is enclosed.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Additional Camera Installations: The Board would like for an additional camera to be installed near the emergency exit door which continues to be used inappropriately. Proposals were reviewed from Am-Tec Total Security, Bay Alarm and Valley Alarm. Ms. Schneider proposed to install a plug-in spy camera from Costco not to exceed $300. My Bagley made a motion to approve this proposal. Mr. Chipman made a second to the motion. The motion carried with all in favor.
- Balcony Railing Repairs: The Board reviewed and shared their findings from the balcony railing inspections. The Board is still reviewing options from different contractors to have the railings repaired in place.
- Railing Installations along Steps: The Board reviewed proposals from Protec Building Services and A-Z Construction to install the needed railing along the steps. SMC is to obtain from the bidding vendors additional information regarding the material being used, height of the railing as well as a photo of what the proposed railing will look like.
- Spa Fence Installation or Removal – The Board reviewed proposals from Ewell Construction to fill in the spa as well as to install a fence around the spa. The Board also reviewed a letter from the Association’s legal counsel regarding the Board’s authority to eliminate the spa which encourages the Board to go out to a membership vote.
- Sundeck Resurfacing: The Board reviewed a revised estimate from Ewell Construction to add a waterproofing layer to the deck instead of ripping the entire deck out. An additional proposal from Innovative Waterproofing is pending. Spa resurfacing estimates were also reviewed from Complete Pool & Spa, CPR and Discount Pool Spa.
- Trash Bin Location / Athens Services: Ms. Bagley reached out to Athens Services regarding the safety and aesthetic concern of them using the front red curb as their collection point for garbage and recycle bins. It was reported that this issue has improved.
- Walkway Trip Hazard: Mr. Engle stated that he would like to take another look at this area in order to determine the best solution.
- Carpet Cleaning: The Board reviewed estimates from Stanley Steemer and Sunset Carpet to clean the hallway carpets. The Board requested that SMC obtain an additional bid from Benny the Broom.
- Landscape / Plants on Beach Side: SMC reached out to Avenue 2 Landscape regarding the Board’s concerns of service being provided. The Board is now pleased with the improvements to the front of the building. The proposal for the back beach side is still pending.
- Property Walk-Thru Inspections: Ms. Bagley created a schedule and check list for monthly property walk-thru inspections. Different areas of the building will be addressed during each walk-thru and the findings will be reported to the Board and management for any needed follow-up.
Tuesday, October 16, 2018 at 6:30 PM
ADJOURNMENT
Meeting was adjourned at 9:02 PM
EXECUTIVE SESSION
An executive session was called to order at 9:09 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 9:30 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.