BOARD OF DIRECTORS MEETING MINUTES
December 18, 2018
BOARD MEMBERS PRESENT
Sandy Bagley, Secretary; Betty Schneider, Treasurer; Joe Engle, President and Steve Chipman, Member at Large
BOARD MEMBER(S) ABSENT
Frank Parker, Vice President
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, December 18, 2018 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Engle called the meeting to order at 6:34 PM.
APPROVAL OF MEETING MINUTES
Due to hard copies of the report not being received yet in the mail, the Board chose to table this until the next meeting.
TREASURERS REPORT
Ms. Schneider made a motion to approve the November 2018 financial report as presented. Mr. Chipman made a second to the motion. The motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Balcony Railing Repairs: The modified permits for units 209 and 406 were received. Smoothstone is scheduled to repair the railings in-place on Thursday. Once this is completed, the Board will review proposals to repair the remaining balcony railings. A proposal for in-place repairs is pending from Lloyd’s Welding.
- Floor Mats Near Elevators: Ms. Schneider reported that she counted the mats and will provide a list of how many are needed along with measurements for SMC to order replacements.
- Landscape Services: Two (2) Board members met on-site with Rancho CA to review the property and maintenance contract. The Board agreed to get one additional landscape maintenance proposal from Tropicana Landscape. The palm tree removal / trimming proposal from Finley’s is still pending.
- Policy for Lockboxes: Due to aesthetic reasons, the Board agreed that they want to have a designated area for lockboxes to be stored. The proposed rule has been sent to the membership for the 30-day comment period before adoption. The Board must wait until the January meeting to review the feedback and vote to adopt.
- Railing Installations along Steps: Jimmy from Ewell Construction has inspected the area in order to provide an accurate proposal. Their proposal is still pending. Once received, SMC will use their scope of work in order to obtain additional apple-to-apple bids.
- Spa Fence Insurance Requirement – Several proposals have been obtained from multiple vendors to install railing fence around the spa, to install a glass fence around the spa, to remove the spa as well as to resurface the spa. The Board needs time to review and compare the proposals. As soon as all of this information is put together, the decision on how to proceed with the spa will be put to vote by the membership.
- Sundeck Resurfacing: Three (3) proposals for the sundeck resurfacing project have been received from Ewell Construction, Deckrite Waterproofing and S&W Waterproofing Inc. The Board is going to review these proposals further and is still obtaining information as to whether the patio sliding doors and / or windows will need to be replaced or not.
- Boiler Company: Two (2) proposals for boiler maintenance have been received from Benrich Service Company and Prostar Mechanical. The Board determined to table this decision until the January meeting.
- 416 ACR for Door Installation: The Board reviewed a request from the unit owner to install an additional entry door onto the top level of the unit. The Board had concern regarding the size and model of the door to be installed. SMC will reach out to the owner in order to obtain additional needed information and clarification.
Annual Meeting of the Members - Tuesday, January 22, 2019 at 6:30 PM
ADJOURNMENT
Meeting was adjourned at 7:38 PM
EXECUTIVE SESSION
An executive session was called to order at 7:42 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 7:55 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.