BOARD OF DIRECTORS MEETING MINUTES
November 27, 2018
BOARD MEMBERS PRESENT
Sandy Bagley, Secretary; Betty Schneider, Treasurer and Joe Engle, President
BOARD MEMBER(S) ABSENT
Steve Chipman, Member at Large and Frank Parker, Vice President
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, November 27, 2018 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Engle called the meeting to order at 6:30 PM.
APPROVAL OF MEETING MINUTES
Mr. Engle made a motion to accept the October 16, 2018 meeting minutes as drafted. Ms. Bagley made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
It was reported that the Association is currently over budget and behind on the reserve contributions. Ms. Schneider made a motion to approve the September an October 2018 financial reports as presented. Ms. Bagley made a second to the motion. The motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Balcony Railing Repairs: It was reported that Smoothstone Construction will need to repair the balcony railings on units 209 and 406 in order to finalize the permits. The Board approved for Smoothstone to proceed with these in-place railing repairs. Once this is completed, the Board will able to proceed with repairing the remaining balcony railings. Lloyd’s Welding is currently working with the Board to provide a proposal for this.
- Landscape Services: It was reported that the Board is still unsatisfied with the service that is being provided by Avenue 2 Landscape. The Board reviewed service proposals from Finley’s and Rancho CA Landscape. The Board agreed to meet on-site with Rancho CA and to proceed with using them if the meeting goes well. The revised palm tree trimming and removal proposals from Finley’s are still pending.
- Policy for Lockboxes: Due to aesthetic reasons, the Board agreed that they want to have a designated area for lockboxes to be stored. The Board reviewed the drafted proposed rule that is to be sent to the membership for the 30-day comment period before adoption. A few changes and additional information is to be included and then distributed to the membership.
- Railing Installations along Steps: The Board reviewed proposals from Protec Building Services and A-Z Construction to install the needed railing along the steps. Ewell is scheduled to inspect the area in order to provide an accurate proposal. SMC will use their scope of work in order to obtain additional apple-to-apple bids.
- Spa Fence Insurance Requirement – The Board reported that they are still collecting information and reviewing options on how to best address the spa fence insurance requirement. Additional proposals for the spa fence installation options and removal options are pending. The decision on how to proceed with the spa will be put to formal membership vote.
- Sundeck Resurfacing: The Board reviewed sundeck resurfacing proposals from Ewell Construction and Deckrite Waterproofing. A third proposal from S&W is pending.
- Unit 307 Balcony Underside Repair: A letter was sent to the homeowner informing them of the needed repairs to the balcony underside. The Board reviewed the proposals for the needed repairs. Further discussion was tabled to executive session.
- Balcony Deck Repair Policy: The Board discussed creating a balcony deck repair policy to be added to the Association website for homeowners use.
- CPA Engagement Letter: The Board reviewed the engagement letter received from the Association’s CPA, Michael Klein, to prepare the annual financial statements and tax filings. Mr. Engle made a motion to approve the proposal. Ms. Schneider made a second to the motion. The motion carried with all in favor.
- Floor Mats near Elevators: It was reported that several of the floor mats are in need of replacement. The Board is to inspect and report back to SMC on the number of mats and size of the mats so that management can proceed in ordering new ones.
- PS 62 Fallen Ceiling: It was reported that a piece of the cement ceiling fell off and into parking space 62. Ewell Construction was requested to inspect the area an provide their findings or repair proposal. A response has not yet been received. SMC is to remind them to check this out next time they are on-site.
Tuesday, December 18, 2018 at 6:30 PM
ADJOURNMENT
Meeting was adjourned at 7:52 PM
EXECUTIVE SESSION
An executive session was called to order at 8:00 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 8:28 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.