BOARD OF DIRECTORS MEETING MINUTES
October 23, 2017
BOARD MEMBERS PRESENT
Betty Schneider, Treasurer; Sandy Bagley, Secretary; Steve Chipman, Member at Large; Joe Engle, President and Frank Parker, Vice President
BOARD MEMBER(S) ABSENT
None
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Monday, October 23, 2017 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Engle called the meeting to order at 6:30 PM.
APPROVAL OF MEETING MINUTES // September 2017
Mr. Parker made a motion to accept the September 25, 2017 meeting minutes as drafted. Ms. Bagley made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
Ms. Schneider made a motion to accept the September 2017 financial report as presented. Ms. Bagley made a second to the motion. The motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Balcony Railing Replacements: Mr. Engle reported that he met with PV Engineering on-site to review this project. The Board discussed having the railings replaced in phases and the need of a special assessment for this work. Mr. Schneider is working on a scope of work for SMC to use to obtain proposals.
- Exterior Stamped Concrete Repairs: The Board reviewed the revised proposal from Protec Building Services. Due to past satisfaction of work and an example tile being provided by Ewell Construction, Ms. Schneider made a motion to approve their proposal. Ms. Bagley made a second to the motion. The motion carried with all in favor.
- Flat Roof Repairs: The Board reviewed a proposal received from Titan Roofing to install cool roof system to the remaining North flat roof. Two (2) additional proposals are pending and Ms. Schneider is scheduled to meet with Ewell Construction on-site for an inspection.
- Roll Down Door Maintenance: It was reported that Red Hawk Fire is scheduled to inspect / test the roll down doors throughout the garage.
- Stucco Underside Balcony Repairs: Mr. Engle reported that on October 8th around 9:30 AM – 2:00 PM Smoothstone was on-site unannounced. Correspondence was received from Smoothstone regarding ordering the appropriate vents as well as additional charges and reasons for those charges. This correspondence will be forwarded to the Board for their review and response.
- Unit 504 Water Intrusion: The Board reviewed Ewell Construction’s water test results and proposal for the needed repairs. Ms. Schneider made a motion to approve their proposal on the condition that the bid amount is reduced. Mr. Chipman made a second to the motion. The motion carried with all in favor.
- Unit 517 Drywall Repairs: The Board reviewed repair proposals from A-Z Construction, Drywall Pros and Ewell Construction. The unit owner wants to confirm that Ewell’s proposal includes the office area as well as the bedroom. SMC is to reach out to Ewell for confirmation and to coordinate another inspection if needed.
- Boiler Replacement: A proposal was received from Stanley Louis Company to replace the boiler only because it is twelve (12) years old. The Board determined to take a look at the reserve study and review this again at the following meeting.
- Stucco Crack Repair by Unit 108: The Board reviewed proposals from A-Z Construction and Ewell Construction to repair the cracked stucco near unit 108. Ms. Schneider made a motion to approve A-Z Construction’s proposal. Mr. Chipman made a second to the motion. The motion carried with all in favor.
- Storage Cabinet Repairs: Storage cabinets in the garage were damaged due to a leak that took place. The Board reviewed repair proposals from A-Z Construction, Belle Pacific Maintenance, L&L Finish Carpentry and Protec Building Services. Mr. Engle made a motion to approve the proposal received from L&L Finish Carpentry on the condition that the owner confirms that the bid satisfies everything that they want done. Ms. Bagley made a second to the motion. The motion carried with all in favor.
The next Board meeting is scheduled for Monday, November 13, 2017 at 6:30 PM.
ADJOURNMENT
Meeting was adjourned at 8:10 PM.
EXECUTIVE SESSION
An executive session was called to order at 8:11 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 8:24 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.