BOARD OF DIRECTORS MEETING MINUTES
January 22, 2019
BOARD MEMBERS PRESENT
Sandy Bagley, Secretary; Betty Schneider, Treasurer; Joe Engle, President and Steve Chipman, Member at Large
BOARD MEMBER(S) ABSENT
Frank Parker, Vice President
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, January 22, 2019 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Engle called the meeting to order at 6:37 PM.
APPROVAL OF MEETING MINUTES
Ms. Schneider made a motion to accept the November 27, 2018 and December 18, 2018 meeting minutes as drafted. Ms. Bagley made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
Ms. Schneider made a motion to approve the December 2018 financial report as presented. Mr. Chipman made a second to the motion. The motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Balcony Railing Repairs: It was reported that Smoothstone Construction completed the in-place balcony railing repairs to units 209 and 406. The Board is working on obtaining proposals to complete the remaining repairs that are needed.
- Floor Mats Near Elevators: Ms. Schneider provided a list mats that are needed including their location and size. SMC is to find several options for the Board to choose from before ordering.
- Landscape Services: The Board reviewed landscape maintenance proposals from Rancho CA and Tropicana Landscape. Ms. Schneider made a motion to approve Tropicana Landscapes proposal for regular maintenance and clean-up. Ms. Bagley made a second to the motion. The motion carried with all in favor. SMC is to request a palm tree removal and trimming proposal from Tropicana as well for the Board to consider.
- Policy for Lockboxes: Due to aesthetic reasons, the Board agreed that they want to have a designated area for lockboxes to be stored. The proposed rule has been sent to the membership for the 30-day comment period before adoption. Mr. Engle made a motion to approve the rule addition. Ms. Bagley made a second to the motion. The motion carried with all in favor.
- Railing Installations along Steps: Due to a requirement submitted by the Association’s insurance company, the Board reviewed proposals from Ewell Construction and Harbor Ornamental to install an aluminum railing along both buildings beach access steps. Both bids came in at the same amount of $3,400. Ms. Schneider made a motion to approve Ewell Constructions proposal. Mr. Chipman made a second to the motion. The motion carried with all in favor.
- Spa Fence Insurance Requirement – Several proposals have been obtained from multiple vendors to install railing fence around the spa, to install a glass fence around the spa, to remove the spa as well as to resurface the spa. The Board needs time to review and compare the proposals. As soon as all of this information is put together, the decision on how to proceed with the spa will be put to vote by the membership.
- Sundeck Resurfacing: Three (3) proposals for the sundeck resurfacing project have been received from Ewell Construction, Deckrite Waterproofing and S&W Waterproofing Inc. The Board is going to review these proposals further and is still obtaining information as to whether the sundeck unit’s sliding doors and / or windows will need to be replaced or not.
- 535 Bldg Front Step Lighting – It was reported that there is insufficient lighting on the front entry steps. The Board reviewed proposals from Moffitt Electric and Boysen Electric to install two (2) additional light fixtures. Ms. Bagley made a motion to approve Moffitt Electric’s proposal with the addition of one (1) additional light fixture with a not to exceed amount of $1,800. Ms. Schneider made a second to the motion. The motion carried with all in favor.
- Boiler Company: Due to dissatisfaction of service provided by Stanley Louis Company, two (2) proposals for boiler maintenance have been received from Benrich Service Company and Prostar Mechanical for bi-annual service. Ms. Schneider made a motion to approve Prostar’s proposal. Ms. Bagley made a second to the motion. The motion carried with all in favor. SMC is to send a termination letter to Stanley Louis Company.
- Entryway Repair Deficiencies by Ewell Construction – It was reported that there are deficiencies with the recently completed exterior entry walkway repairs done by Ewell Construction. Ewell Construction confirmed that they will take care of it once the weather clears up.
- Garage Concrete Ceiling Damage – It was reported that concrete is falling from a portion of the garage ceiling due to water intrusion. The Board reviewed a proposal from Ewell Construction to perform water testing above the garage area leak. Mr. Engle made a motion to approve the proposal. Ms. Bagley made a second to the motion. The motion carried with all in favor.
- Monthly Property Walk-thru – It was reported that Ms. Bagley and Ms. Schneider conducted a property walk thru / inspection on common areas on January 15, 2019. Their findings were submitted to the Board and management.
- Unit 313 Water Intrusion – The unit owner reported that when it was raining there was water intrusion into the unit. Ewell Construction and A-Z Construction inspected the unit and believe that it is coming in from the window which would be the homeowner’s responsibility to repair. SMC is to provide the owner with A-Z Construction’s proposal.
- Unit 518 to 416 Leak – A leak in the bedroom ceiling of unit 416 was reported to management. Ewell Construction performed a water test to determine the source of the leak. The Board reviewed their proposal to repair the drain in the amount of $1,625. Ms. Schneider made a motion to approve the proposal. Ms. Bagley made a second to the motion. The motion carried with all in favor.
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Tuesday, February 12, 2019 at 6:30 PM
ADJOURNMENT
Meeting was adjourned at 8:07 PM
EXECUTIVE SESSION
An executive session was called to order at 8:09 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 8:55 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.