May 23, 2016
BOARD MEMBERS PRESENT
Joe Engle, President; Betty Schneider, Treasurer; and Sandy Bagley, Secretary.
BOARD MEMBERS ABSENT
Frank Parker, Vice President
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Zach Sanfield of Scott Management Company (SMC).
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Monday, May 23, 2016 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Engle called the meeting to order at 3:12 PM.
APPROVAL OF MEETING MINUTES // April 18, 2016
Ms. Schneider made a motion to accept the April 18, 2016 minutes upon correction of the correct “next meeting date” to May 23, 2016. Ms. Bagley made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
Ms. Schneider made a motion to accept the April financial reports as presented. Ms. Bagley made a second to the motion. The motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Sun-Deck, Remove & Reinstall Project; Update on Discussion with Units Affected re Sliding Glass Door & Status Update on Statement of Work for Bidding Process; Jacuzzi Surface, Replace // Discussion: The Project Committee and Board are in the process of reviewing the three revised proposals with answers to the Board’s questions. Further clarification on the submitted proposals and further proposal review by the Project Committee is taking place at this time.
- Stucco Underside, Balcony Repairs // Destructive Testing Proposal Review and Vote: It was reported that Ewell Construction started the destructive testing for inspection of the balcony areas of Unit #109 and #406. Ewell Construction found evidence of water intrusion and will be meeting with PV Engineering to review their findings and draft a scope of work for repair, to be sent out to bid.
- Removal of Pyrocanthus and Acai Tree Replacement Proposal // Review and Vote: It was reported that an onsite meeting between Rancho California and Ms. Schneider will be arranged so that appropriate plantings can be installed in place of the failed Pyrocanthus.
- Pipe Repair(s) Under Unit #105 // Proposal Review and Vote: It was reported that Bert Meli Plumbing is working on a complete estimate for this repair for Board review and consideration. Clarification will be sought as to whether or not these repairs will be the responsibility of the Association or Unit owner.
- 535/555 Roof Catwalk Leak // Proposal Review and Vote: The Board reviewed the proposal/recommendations submitted by Bert Meli Plumbing to address the 535/555 side roof catwalk leak as a result of past heavy rains as well as Ewell Construction’s proposal to create the required drainage. SMC will be returning to Bert Meli requesting that they provide an estimate to tie the drain lines into the existing line located in the closet area.
- Tile Roof Repairs // Status Update: Ms. Bagley advised that several of the tiles re-installed by Titan Roofing have lifted. Titan Roofing will be contacted to address these lifted tiles.
- Boiler Improvements and Maintenance Proposal // Review and Vote: It was reported that the boiler improvement repairs are being scheduled, along with the three time per year annual inspection and maintenance.
- TABLED PROJECTS (12): The twelve (12) tabled projects will remain tabled at this time.
NEW BUSINESS
- Water Usage and Saving Plan // Discussion: Ms. Schneider reported that the increased water bills have leveled out and returned to normal usage amounts. A representative from Cal Waters inspected the building and provided an assessment of the water usage. Rancho California will be asked to provide a proposal to replace the irrigation control. It was also mentioned that W.C Service Company, inspected the property to determine if the Association would be a candidate for phosphate water treatment to assist in the prevention of pinhole leaks. The Board requested a representative from W.C Service Company attend the next board meeting, to review what services they provide, as well as answer any owner questions.
- Unit #117 // Balcony Stucco Repairs // Proposal Review and Vote: The Board reviewed a proposal to address balcony stucco repairs on Unit #117. A second proposal was requested.
- 2015 Annual Review // Review and Vote to Approve: The Board reviewed the DRAFT copy of the 2015 Annual Review, prepared by the Association’s CPA. Ms. Bagley made a motion to approve the 2015 Annual Review as presented. Ms. Schneider made a second to the motion. The motion carried with all in favor.
The date for the next open session Board of Directors meeting is Monday, June 20, 2016 at 3:00 PM.
ADJOURNMENT
Meeting was adjourned at 4:13 PM.
Submitted by: Zach Sanfield
EXECUTIVE SESSION
An executive session was held (called to order at 4:17 PM) to review homeowner discipline matters and review delinquent accounts. The meeting was adjourned at: 8:30 PM.
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696 ext. 205; Email: [email protected]; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.