August 17, 2015
BOARD MEMBERS PRESENT
Joe Engle, President; Frank Parker, Vice President; Betty Schneider, Treasurer; and Sandy Bagley, Secretary.
BOARD MEMBERS ABSENT
None
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Zach Sanfield of Scott Management Company (SMC).
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Monday, August 17, 2015 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Parkercalled the meeting to order at 6:39 PM.
HOMEOWNER FINANCIAL COMMITTEE // REPORT BY MEMBER OF COMMITTEE
Ms. Schneider made a motion to deactivate the committee, as there is only one member currently on the committee. Ms. Bagley made a second to the motion. A sign will be posted in the common area calling for volunteers to serve on a full (3) three person financial committee.
APPROVAL OF MEETING MINUTES // July 20, 2015
Ms. Bagley made a motion to accept the July 2015 minutes as presented. Ms. Schneider made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
Ms. Schneider, Treasurer, reported that the Association’s financial position is strong and that there are very few delinquencies. Ms. Schneider made a motion to accept the Julyfinancial report. Ms. Bagley made a second to the motion. The motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Sun-Deck, Remove & Reinstall Project; Update on Discussion with Units Affected re Sliding Glass Door & Status Update on Statement of Work for Bidding Process; Jacuzzi Surface, Replace // Discussion: The Board reviewed the statement of work for the Sun Deck Repair Project, submitted by project manager Ed Schneider. Sandy first, Betty Second, All in favor scope of work. Mr. Engle, who will be assisted by other members of the Board, will be contacting the unit owners whose sliding doors will be affected by this project to discuss, and update each individual owner as well as to determine the level of cooperation that can be expected from the affected Unit owners. Ms. Bagley made a motion to accept the statement of work as presented. Ms. Schneider made a second to the motion. The motion carried with all in favor. SMC will be providing the approved scope of work to multiple contractors for bidding purposes.
- Stucco Underside, Balcony Repairs // Status Update: The Board reviewed and approved a proposal submitted by PV Engineering for the purpose of conducting an inspection of (10) ten Unit balconies at the Association ((6) six of which are showing signs of stucco peeling from the bottom of the balcony, and (4) four to be inspected at random). In order for this inspection to take place, the (10) ten balconies to be inspected will need to be opened via the bottom of the balcony, to allow for PV Engineering to conduct their inspection. The Board reviewed a statement of work to be provided to general contractors so that a proposal can be submitted for the cost of opening the (10) balconies and allowing for the inspection to take place. Ms. Bagley made a motion to accept the statement of work as presented. Dr. Parker made a second to the motion. The motion carried with all in favor.
- 555 Side, Street Side Exit Doors // Replacement Proposal, Review and Vote: The Board reviewed proposals submitted by Redmond’s Lock and Key and A to Z Construction for the purpose of replacing the (2) two 555 side (street side, exit doors). Ms. Schneider made a motion to accept the proposal submitted by A to Z Construction, pending the use of new, aluminum hinges to be used. Ms. Bagley made a second to the motion. The motion carried with all in favor.
- TABLED PROJECTS (12): The twelve (12) tabled projects will remain tabled at this time.
NEW BUSINESS
- Trimming of Tree Between 535 and 531 Side // Proposal Review and Vote: The Board reviewed a proposal for the cost of trimming the trees located between the 535 side of the property and the 531 building located next door to the Association. The Board requested that Rancho California Landscape advise of any available discounts for this particular trimming if done in conjunction with the annual tree trimming at the property.
- Home Exchange Program // Review and Discussion: A discussion was held regarding a “home exchange program”. It was noted that there were no objections regarding this, so long as the guests of a Unit owner are provided copies of the Association’s Rules and Regulations and follow/abide by the rules set forth in the Association’s governing documents.
NEXT MEETING
The date for the next open session Board of Directors meeting is Monday September 21, 2015 at 6:30 PM.
ADJOURNMENT
Meeting was adjourned at 8:25 PM.
Submitted by: Zach Sanfield
EXECUTIVE SESSION
An executive session was held (called to order at 8:27 PM) to review homeowner discipline matters and delinquent accounts. The meeting was adjourned at: 8:53 PM.
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696 ext. 205; Email: [email protected]; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.