BOARD OF DIRECTORS MEETING MINUTES
October 15, 2019
BOARD MEMBERS PRESENT
Joe Engle, President; Alan Bates, Vice President and Ed Ring, Member at Large
BOARD MEMBER(S) ABSENT
Sandy Bagley, Secretary / Treasurer and Victor Blanc, Member at Large
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, October 15, 2019 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Engle called the meeting to order at 6:33 PM.
APPROVAL OF MEETING MINUTES
Mr. Ring made a motion to accept the August 20, 2019 meeting minutes as drafted. Mr. Bates made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
The Board reviewed the September Financial Report. Mr. Ring made a motion to approve the report. Mr. Bates made a second to the motion and the motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Attendance at Board Meetings Policy: The Policy on Attendance at Board of Director Meetings was sent out to the membership for the required 30-day comment period. No feedback was received. Mr. Ring made a motion to adopt the policy as written. Mr. Bates made a second to the motion. The motion carried with all in favor.
- Balcony Railing Repairs: The Board previously reviewed a detailed report and approved the service contract received from Morison Construction. Steve Morison had to reschedule to start of the project due to a family emergency. The project is rescheduled to start in early November.
- Beach Access Door Replacements: It was reported that both building’s beach access doors are in need of replacement. The Board reviewed two (2) proposals from A-Z Construction and Redmond Lock & Key. A third proposal from Ewell Construction is pending.
- Lower Deck Resealing: The Board reviewed three (3) proposals from Empire Works, Ewell Construction and WICR Waterproofing & Decking. The Board determined to table this decision until the next meeting when more Board members can be present.
- Painting of the Front Steps: The Board reviewed a proposal from A-Z Construction and Property Maintenance by Garcia to paint the front steps with yellow stripes for visibility purposes. The Board determined to table this decision until the next meeting when more Board members can be present.
- Spa Fence Insurance Requirement: Several proposals have been obtained from multiple vendors to install a railing fence around the spa, to install a glass fence around the spa, to remove the spa as well as to resurface the spa. The Board is putting this information together for the membership to vote on if they would prefer to remove the spa or keep it with the installation of a fence.
- Sundeck Resurfacing: Craig Schlumbohm from Pacific Construction Analysts met with a few of the Board member on-site in order to walk the property and answer any questions related to their project consulting proposal. Craig was provided with a copy of the Association’s architectural plans. He was able to review the plans and would like to meet with the committee again to go over the project details. SMC is to coordinate a time that works for both parties.
- 2020 Proposed Budget: The Board reviewed the proposed budget received from SMC as well as separate version drafted by Joe Engle and Betty Schneider. The Board agreed to hold off on approving a budget until the next meeting when more Board members can be present.
- 535 & 555 Front Railing Replacement: The Board reviewed a proposal from Ewell Construction to replace the 535 and 555 building entryway handrails with new aluminum railings. Mr. Bates made a motion to approve the proposal. Mr. Ring made a second to the motion and the motion carried with all in favor.
- Monthly Walk-Thru Report: Ms. Bagley provided a report of findings from the monthly property walk-thru. The common areas, including the gym, were inspected.
- Stucco Deck Repairs: Ms. Bagley reported some stucco problems on the west and south side lower deck. She met with A-Z Construction on-site to inspect the areas of concern. The Board reviewed A-Z Construction’s repair proposal but determined to table a decision until the next meeting.
Tuesday, November 19, 2019 at 6:30 PM
ADJOURNMENT
Meeting was adjourned at 7:52 PM
EXECUTIVE SESSION
An executive session was called to order at 7:52 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 8:10 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.