BOARD OF DIRECTORS MEETING MINUTES
February 12, 2019
BOARD MEMBERS PRESENT
Alan Bates, Vice President; Sandy Bagley, Secretary; Betty Schneider, Treasurer; Joe Engle, President and Ed Ring, Member at Large
BOARD MEMBER(S) ABSENT
None
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, February 12, 2019 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Engle called the meeting to order at 6:35 PM.
APPROVAL OF MEETING MINUTES
Mr. Engle made a motion to accept the January 22, 2019 meeting minutes as drafted. Ms. Schneider made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
Ms. Schneider made a motion to approve the January 2019 financial report as presented. Mr. Engle made a second to the motion. The motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Balcony Railing Repairs: It was reported that Smoothstone Construction completed the in-place balcony railing repairs to units 209 and 406. Mr. Ring will be working with Mr. Duncan to find contractors who will be able to bid on repairing the railings in place.
- Floor Mats Near Elevators: Ms. Schneider provided a list of mats that are needed including their size and location. The Board reviewed several options for replacement mats. Mr. Engle made a motion to proceed in purchasing two (2) new mats at this time. Mr. Bates made a second to the motion. The motion carried with all in favor.
- Garage Concrete Ceiling Damage: It was reported that concrete is falling from a portion of the garage ceiling due to water intrusion. The Board approved a proposal from Ewell Construction to perform water testing above the garage area leak. It was reported that they have not been able to schedule this work yet due to how busy they are.
- Palm Tree Removal or Trimming: The Board reviewed revised proposals from Finley’s to either remove or trim the two (2) different palm trees at the property. The proposal requested from Tropicana is still pending. Ms. Bagley made a motion to approve for Finley’s to proceed in removing the palm tree at the front of the property. Mr. Engle made a second to the motion. The motion carried with all in favor.
- Spa Fence Insurance Requirement: Several proposals have been obtained from multiple vendors to install railing fence around the spa, to install a glass fence around the spa, to remove the spa as well as to resurface the spa. The Board needs time to review and compare the proposals. As soon as all of this information is put together, the decision on how to proceed with the spa will be put to vote by the membership.
- Sundeck Resurfacing: Three (3) proposals for the sundeck resurfacing project have been received from Ewell Construction, Deckrite Waterproofing and S&W Waterproofing Inc. The Board is going to review these proposals further and is still obtaining information as to whether the sundeck unit’s sliding doors and / or windows will need to be replaced or not.
- Trip Hazard: It was reported that this trip hazard area has not been resolved. Mr. Engle recommended having railroad tie installed. SMC is going to reach out to the handyman and request that he meet with Mr. Engle on-site in order to complete this work.
- Unit 307 Underside Balcony Repairs: The unit owner approved for repairs to be made to the underside balcony stucco. A-Z Construction completed the work but some areas are in need of touch-up. An additional proposal was received for repairs to the siding. Mr. Engle made a motion to approve the proposal. Ms. Bagley made a second to the motion. The motion carried with all in favor.
- Unit 518 to 416 Leak: A leak in the bedroom ceiling of unit 416 was reported to management. Ewell Construction performed a water test to determine the source of the leak. The Board approved their repair proposal. Ewell Construction is still in the process of scheduling this work.
- Unit 416 Stucco Repair: It was reported that A-Z Construction has still not completed the approved stucco repair outside of this unit. SMC advised that A-Z confirmed that they will complete this work as soon as the weather clears up.
- 535 Bldg Front Step Lighting: It was reported that there is insufficient lighting on the front entry steps. The Board approved a proposal from Moffitt Electric to install three (3) additional light fixtures. Moffitt Electric has this work scheduled for March 5th.
- Dryer Vent Scheduling: The Board would like to provide a group sign-up for the homeowners to get their dryer ducts cleaned. SMC is to get in contact with Action Duct in order to set this up.
- Intermittent Leak in G1 / 18 Stack: This intermittent leak was reported to Bert Meli Plumbing who investigated the matter and determined the source to be from unit 418. The line has been cleared.
- Monthly Property Walk-thru: It was reported that a property walk thru / inspection was completed on February 5, 2019. The findings were submitted to the Board and management.
- Unit 401 ACR / Sliding Door Replacement: The Board reviewed a request from the owner to replace the sliding doors with vinyl. The contractor, Armen Hovakiman with window Professor, was present at the meeting and showed an example of the material used. The Board would like to inspect the property to view the frame thickness in order to determine if this request can be approved or not.
Tuesday, March 19, 2019 at 6:30 PM
ADJOURNMENT
Meeting was adjourned at 8:28 PM
EXECUTIVE SESSION
An executive session was called to order at 8:32 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 9:18 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.