BOARD OF DIRECTORS MEETING MINUTES
August 20, 2019
BOARD MEMBERS PRESENT
Joe Engle, President; Sandy Bagley, Secretary / Treasurer; Alan Bates, Vice President; Ed Ring, Member at Large and Victor Blanc, Member at Large
BOARD MEMBER(S) ABSENT
None
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, August 20, 2019 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Engle called the meeting to order at 6:32 PM.
APPROVAL OF MEETING MINUTES
Mr. Engle made a motion to accept the July 24, 2019 meeting minutes as drafted. Ms. Bagley made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
The Board reviewed the July Financial Report and noted that the Association is currently on budget. Mr. Engle made a motion to approve the report. Ms. Bagley made a second to the motion and the motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Balcony Railing Repairs: Morison Construction inspected several of the unit’s balcony railings. The Board previously reviewed a detailed report and approved the service contract received from Morison Construction. Steve Morison has been working on scheduling the work with the affected unit owners. The repairs are estimated to start on September 3rd.
- Beach Access Door Replacements: It was reported that both building’s beach access doors are in need of replacement. The Board reviewed two (2) proposals from A-Z Construction and Redmond Lock & Key. A third proposal is pending.
- Electric Vehicle Charging: The Board discussed that residents appear to be using the Association’s outlets to charge vehicles. The Board reviewed an estimate from Swedelson Gottlieb to draft a policy for electric vehicle charging. The Board agreed to have SMC send violation letter(s) to the owners who have been using the Association’s electricity for this purpose.
- Lower Deck Resealing: It was reported that only (1) of three (3) requested proposals has been received so far for this project.
- Painting of the Front Steps: The Board reviewed a proposal from A-Z Construction and Property Maintenance by Garcia to paint the front steps with yellow stripes for visibility purposes. The Board determined to table this decision as Mr. Ring would like to research color options.
- Spa Fence Insurance Requirement: Several proposals have been obtained from multiple vendors to install a railing fence around the spa, to install a glass fence around the spa, to remove the spa as well as to resurface the spa. The Board is putting this information together for the membership to vote on if they would prefer to remove the spa or keep it with the installation of a fence.
- Sundeck Resurfacing: Craig Schlumbohm from Pacific Construction Analysts met with a few of the Board member on-site in order to walk the property and answer any questions related to their project consulting proposal. Craig was provided with a copy of the Association’s architectural plans. He is going to review them and may submit a revised proposal.
- Attendance at Board Meetings Policy: The Board reviewed a drafted Policy on Attendance at Board of Director Meetings. Mr. Engle made a motion to approve for the policy to be sent out to the membership for the required 30-day comment period. Mr. Ring made a second to the motion. The motion carried with all in favor.
- DoorKing Intercom Software: SMC reported that in order to be able to continue remotely updating the intercom system, there will be an annual subscription fee through DoorKing of $76.45. Mr. Ring made a motion to approve the system update. Ms. Bagley made a second to the motion. The motion carried with all in favor.
- Monthly Property Walk-thru: It was confirmed that Ms. Bagley and Mr. Bates performed the monthly property walk-thru. The common areas, including the gym, were inspected. Mr. Ring and Mr. Blanc are to perform next month’s inspection.
- N Side Draining & Retaining Wall Replacement: The Board agreed to table this project until the railing repairs are completed.
- Emergency Exit Door: Ms. Bagley is putting together an Emergency Exit Door Alarm Re-Set team. These residents will be issued a key and instruction card on how to shut off the emergency exit door alarm. They are authorized to turn off the alarm then re-set it back to the ‘On’ position.
Tuesday, September 17, 2019 at 6:30 PM
ADJOURNMENT
Meeting was adjourned at 8:12 PM
EXECUTIVE SESSION
An executive session was called to order at 8:12 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 9:00 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.