BOARD OF DIRECTORS EMERGENCY MEETING MINUTES
August 25, 2023
BOARD MEMBER ATTENDANCE
Present: Joe Engle, President; Victor Blanc, Vice-President; Betty Schneider, Treasurer; Sandy Bagley; Secretary; Steve Chipman, Member-at-Large. Absent: None.
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Ellona Hess of Scott Management Company (SMC)
CALL TO ORDER
These are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors emergency, open session meeting, held on Friday, August 25, 2023, via Zoom. A quorum of Board Members was established, and Mr. Engle called the meeting to order at 4 PM.
SUNDECK PROJECT
Mr. Craig Schlumbohm of Pacific Construction Analysts attended the meeting to present the Board with information pertaining to 1) change orders (2 and 3) relating to the change of the type of decking material, and 2) how to dry-out the sundeck, to be able to start applying the deck material to the surface. Key points from PCA’s presentation included:
Because of the existing building conditions:
- WICR is installing a deck coating in a manner outside of standard conditions.
- The top slope of the deck is less than Mer-Ko’s stated requirements. PCA obtained an email from Mer-Ko stating that 1% was acceptable.
- WICR is installing features such as the vents that may need to be removed later.
- These conditions will enhance the need for the Association to conduct regular maintenance of the deck. The manufacturer recommends every three (3) years. In the case of Casa Bahia, this three-year maintenance cycle should be considered mandatory. WICR does this maintenance work and because of the underlying issues, we recommend they be used for maintenance in the future.
A summary of actions/work in progress relating to the Units that were impacted by water damage from Hurricane Hilary was reviewed.
ADJOURNMENT | CONFIRM NEXT MEETING DATE
The meeting was adjourned at 5:47 PM. The next meeting of the Board is scheduled to take place on Tuesday, September 19, 2023, 10 AM via Zoom.
EXECUTIVE SESSION
An executive session was not held.