BOARD OF DIRECTORS MEETING MINUTES
May 14, 2018
BOARD MEMBERS PRESENT
Frank Parker, Vice President; Sandy Bagley, Secretary; Steve Chipman, Member at Large and Joe Engle, President
BOARD MEMBER(S) ABSENT
Betty Schneider, Treasurer
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Monday, May 14, 2018 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Engle called the meeting to order at 6:33 PM.
APPROVAL OF MEETING MINUTES // April 2018
Ms. Bagley made a motion to accept the April 16, 2018 meeting minutes as drafted. Mr. Engle made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
Approval of the April Financial Report was tabled until the Treasurer will be present.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Balcony Railing Repairs: It was reported that the committee is currently waiting for the City permits on units 209 and 406 balcony repairs to be finalized by Smoothstone Construction.
- Sundeck Resurfacing: A proposal was received from PCW Contracting Services. Two (2) additional estimates are pending.
- Carpet Tile Replacement: It was reported that Offshore Maintenance is working on replacing the carpet tiles in which stains could not be removed. SMC is to ensure that the third floor is being addressed.
- Exterior Stamped Walkway Repairs: It was reported that Ewell Construction has started the exterior stamped walkway or tile replacements.
- Lobby Door Security: It was reported that an updated bid from Property Maint. by Garcia is pending to replace the door latch protector with a larger and closer plate. Mr. Engle made a motion to approve this work for both lobby doors not to exceed $300. Ms. Bagley made a second to the motion. The motion carried with all in favor.
- Lobby Touch-Up Paint: A-Z Construction was approved to perform touch up painting in both lobbies. This has been scheduled to be completed by the end of next week.
- Stucco Underside Balcony Repairs: Finalized City permits for the balcony repairs on units 209 and 406 are still pending. The Board of Directors requested that SMC reach out to the City in writing in order to get a clear directive for Smoothstone Construction.
- Unit 305 Roof Leak: The Board reviewed repair proposals from Ewell Construction and PCW. A third proposal from OCBS is pending.
- Unit 517 Repairs: The Board reviewed remediation proposals from Advanced Environmental, Ewell Construction and PW Stephens. Ms. Bagley made a motion to approve Advanced Environmental proposal to perform the needed remediation within the unit. Mr. Parker made a second to the motion. The motion carried with all in favor.
- Lobby Floor Cleaning: The Board requested proposals to deep clean both of the lobby floors and exterior walkway floors.
- Master Insurance Renewal: The Board approved and signed the LaBarre / Oksnee master insurance renewal proposal and finance agreement.
- Trash Room Door Damages: The Board reviewed proposals from Planning Design Construction and A-Z Construction to repair the damage that Athens did to the trash room door. A-Z Construction’s proposal was approved and the repair is being scheduled.
- Unit 112 Leak: It was reported that there is a leak taking place in the unit. Bert Meli Plumbing inspected and reported that remediation is needed before they can proceed with the repair. SMC is working with the owner to get this done.
Monday, June 11, 2018 at 6:30 PM
ADJOURNMENT
Meeting was adjourned at 7:27 PM
EXECUTIVE SESSION
An executive session was called to order at 7:30 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 7:55 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.