BOARD OF DIRECTORS MEETING MINUTES
October 16, 2018
BOARD MEMBERS PRESENT
Frank Parker, Vice President; Sandy Bagley, Secretary and Joe Engle, President
BOARD MEMBER(S) ABSENT
Betty Schneider, Treasurer and Steve Chipman, Member at Large
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, October 16, 2018 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Engle called the meeting to order at 6:37 PM.
APPROVAL OF MEETING MINUTES
Ms. Bagley made a motion to accept the September 18, 2018 meeting minutes as drafted. Mr. Parker made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
Due to the treasure not being in attendance, the Board agreed to table the approval of the September 2018 financial report.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Balcony Railing Repairs: It was reported that Smoothstone Construction will need to repair in-place or replace the balcony railings on units 209 and 406 in order to finalize the permits.
- Carpet Cleaning: The Board reviewed carpet cleaning proposals from Jims Floor Covering, Stanley Steemer and Sunset Carpet. An owner who was in attendance volunteered to provide contact information for additional recommended carpet cleaning companies. SMC will reach out to them for additional proposals.
- Landscape Services: The Board reviewed an email from Avenue 2 Landscape which provides their recommendation and pricing for the beach side landscape. Proposals were also reviewed from American Arbor Care and Finley’s to remove one palm at the front of the property and trim one at the north-west corner. The Board requested that Finley’s bid to remove both palms instead of removing one and trimming the other. It was also requested that Finley’s and Rancho CA, the Association’s previous landscape vendor, re-bid on the general landscape maintenance for the property.
- Railing Installations along Steps: The Board reviewed proposals from Protec Building Services and A-Z Construction to install the needed railing along the steps. SMC is to obtain additional proposals for the Board’s review and consideration.
- Spa Fence Installation or Removal – The Board reported that they are still collecting information and reviewing options on how to best address the spa fence insurance requirement.
- Sundeck Resurfacing: The Board reviewed and approved the revised scope of work for this project which will be used to obtain new proposals.
- Walkway Trip Hazard: Mr. Engle reported that they will have ‘railroad ties’ installed in this area.
- Policy for Lockboxes: Due to aesthetic reasons, the Board agreed that they want to have a designated area for lockboxes to be stored. SMC is to draft a rule for the Board to approve and then be sent to the membership for the 30-day comment period before adoption. Once the rule is adopted, owners will be requested to either remove or relocate their lockboxes by a certain date or they will be removed and disposed of accordingly.
- Unit 307 Balcony Underside Repair: A letter was sent to the homeowner informing them of the needed repairs to the balcony underside. SMC also started obtaining proposals for the needed repairs. Further discussion was tabled to executive session.
Tuesday, November 27, 2018 at 6:30 PM
ADJOURNMENT
Meeting was adjourned at 7:52 PM
EXECUTIVE SESSION
An executive session was called to order at 8:00 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 8:28 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.