July 20, 2015
BOARD MEMBERS PRESENT
Joe Engle, President; Frank Parker, Vice President; Betty Schneider, Treasurer; and Sandy Bagley, Secretary.
BOARD MEMBERS ABSENT
None
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Zach Sanfield of Scott Management Company (SMC).
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Monday, July 20, 2015 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Engle called the meeting to order at 6:42 PM.
HOMEOWNER FINANCIAL COMMITTEE // REPORT BY MEMBER OF COMMITTEE
The chair of the Homeowner Financial Committee was not in attendance. A report was not given.
APPROVAL OF MEETING MINUTES //June 15, 2015
Ms. Schneider made a motion to accept the June 2015 minutes pending changes to items number (2) and number (5) under “old business”. Ms. Bagley made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
Ms. Schneider, Treasurer, made a motion to accept the June financial report. Ms. Bagley made a second to the motion. The motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Siding Repairs // Stucco Repairs at Balcony Overhangs // 406 & 416 Stucco Repairs // Project Status Update: It was reported that the Siding Repair, and Stucco Repairs at the Balcony Overhangs project has been completed. The Board would like to thank Mr. Schneider and Mr. Bagley for chairing the project and seeing it through to a successful completion.
- Sun-Deck, Remove & Reinstall Project; Update on Discussion with Units Affected re Sliding Glass Door & Status Update on Statement of Work for Bidding Process; Jacuzzi Surface, Replace // Discussion: The committee (members are Mr. Schneider and Mr. Bagley) assisting the Board with this project are in the process of preparing a statement of work to be distributed to a group of contractors for bidding purposes. It was noted that the proposal submitted by Browning’s Pool and Spa needs to be revised to include a scope of work without using fiberglass.
- Loading Zone Spaces Resized // Status Update:It was reported that Gabi of A to Z Construction has completed the resizing of the loading zone locations within the garage area.
- Stucco Underside, Balcony Repairs // Inspection Proposal Review & Vote: Two proposals were reviewed with regard to the cost of inspecting (10) ten balconies and providing a written assessment to the Board with regard to the balconies state of repair. Ms. Schneider made a motion to have independent structural engineer, John Schuricht submit a proposal to the Board for the cost of inspecting the (10) ten balconies and drafting a scope of work for any repairs that may be necessary as a result of his inspection. Mr. Engle made a second to the motion. The motion carried with all in favor.
- 555 Side, Street Side Exit Doors // Replacement Proposal, Review and Vote: The Board reviewed proposals submitted by Redmond’s Lock and Key as well as Gabi of A to Z Construction. The Board requested that several clarifying questions be relayed to Gabi and a revised proposal be submitted for the Board’s review.
- TABLED PROJECTS (12): The twelve (12) tabled projects will remain tabled at this time.
NEW BUSINESS
- Common Area Carpet Cleaning // Proposal Review and Vote: The Board reviewed the carpet cleaning proposal submitted by Morris Cleaning and Restoration for the cleaning of the common area carpets located in all hallways of the Association. Ms. Schneider made a motion to accept the proposal, pending Morris Cleaning confirming that they will remove and clean the carpet tiles where there is heavier staining. Ms. Bagley made a second to the motion. The motion carried with all in favor.
- Pool Deck and Common Area // 4th of July Holiday Weekend // Discussion: The Board discussed the behavior of residents/guests during the 4th of July Holiday weekend, specifically with regard to common area doors being propped open, and residents exceeding the number of guests allowed per the Association’s governing documents. The Board requested that the Association’s calendar be updated to have correspondence and rule reminders distributed to the membership in June for the preparation of the 4th of July Holiday Weekend.
NEXT MEETING
The date for the next open session Board of Directors meeting is Monday August 17th, 2015 at 6:30 PM.
ADJOURNMENT
Meeting was adjourned at 7:46 PM.
Submitted by: Zach Sanfield
EXECUTIVE SESSION
An executive session was held (called to order at 7:48PM) to review homeowner discipline matters and delinquent accounts. The meeting was adjourned at: 8:15 PM.
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696 ext. 205; Email: [email protected]; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.