BOARD OF DIRECTORS MEETING MINUTES
March 20, 2017
BOARD MEMBERS PRESENT
Joe Engle, President; Sandy Bagley, Secretary; and Steve Chipman, Member at Large
BOARD MEMBER(S) ABSENT
Betty Schneider, Treasurer and Frank Parker, Vice President
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Monday, March 20, 2017 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Engle called the meeting to order at 6:06 PM.
APPROVAL OF MEETING MINUTES // February 13, 2017
Ms. Bagley made a motion to accept the February 13, 2017 meeting minutes as drafted. Mr. Chipman made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
The review of the February Financial Report was tabled due to the Treasurer being absent. The January and February reports are to be reviewed at the next Board meeting.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Stucco Underside Balcony Repairs: Smoothstone Construction is working with PV Engineering to get the needed plans and drawings to proceed with this project.
- Door Alarm Malfunction: Collins Builders was on-site and found two (2) tampered alarms. The Board reviewed their proposal to repair the alarms and determined to table it until the next meeting.
- Door Replacement: Proposals from A-Z Construction, Redmond’s Lock & Key and Collins Builders were reviewed. The Board determined to table this until the next meeting.
- Roof Leak on 555 Side: A proposal for the roof repairs has been received from Antis Roofing & Waterproofing. A proposal from Ewell Construction is pending. The Board would like to receive a third bid from a new roofing company. SMC is to select a company and request a proposal based off of the created scope of work.
NEW BUSINESS
- Annual Review: The Board reviewed the Annual Review drafted by the Association’s CPA. Ms. Bagley made a motion to approve the review as drafted. Mr. Chipman made a second to the motion. The motion carried with all in favor.
- Drafted Rule Change / Move Fees: The Board reviewed feedback from the membership on the drafted rule change which increases the move fee by $200 to $400 if it is unnoticed. Ms. Bagley made a motion to approve the rule change. Mr. Chipman made a second to the motion. The motion carried with all in favor.
- Property Signage: Fast Signs provided two (2) example options to replace the sign / real estate post at the front of the property. The Board would like to review a few more options as well as obtain a bid to replace the sign like-for-like.
- Valve Replacement: Bert Meli Plumbing reported that a shut-off valve is in need of replacement. The Board reviewed their proposal. Ms. Bagley made a motion to approve the proposal. Mr. Chipman made a second to the motion. The motion carried with all in favor.
The next Board meeting is scheduled for Monday, April 17, 2017 at 6:00 PM.
ADJOURNMENT
Meeting was adjourned at 6:40 PM.
Submitted by: Heather Eisfelder
EXECUTIVE SESSION
An executive session was called to order at 6:43 PM to review homeowner discipline matters and delinquent accounts. The meeting was adjourned at 7:00 PM.
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.