BOARD OF DIRECTORS MEETING MINUTES
June 16, 2020
BOARD MEMBERS PRESENT
Joe Engle, President; Sandy Bagley, Secretary / Treasurer; Ed Ring, Member at Large and Victor Blanc, Member at Large
BOARD MEMBER(S) ABSENT
Alan Bates, Vice President
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, June 16, 2020 via Zoom. A quorum of Board Members was established, and Mr. Engle called the meeting to order at 1:31 PM.
APPROVAL OF MEETING MINUTES
Ms. Bagley made a motion to accept the May 19, 2020 meeting minutes as drafted. Mr. Ring made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
The Board reviewed and approved the May 2020 Financial Report.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- 17 Stack Balcony Deck Repairs: While WICR Waterproofing & Decking was on-site they noticed that the 17 stack balconies are in poor condition. The unit owners have been informed of the same and are obtaining proposals for the needed repairs. Unit 317 presented a proposal from Ewell Construction for destructive testing to the deck and beam. The Board agreed to have PCW proceed with the destructive testing at unit 317 which started yesterday. Once that is completed, they will submit their proposal for the needed repairs.
- Balcony Railing Repairs: It was reported that, despite several attempts, no one has heard back from Stephen with Morison Construction. There are a few units that are still in need of repair. ProTec Building Services has been provided with the details of this project and has agreed to complete the remining work.
- Gym Room Repairs from Water Damage Loss: Due to a water leak originating from unit 115 the gym room is in need of repair. The drywall repairs have been completed by A-Z Construction and the Board reviewed their proposal to replace the gym flooring. The Board would like to conduct a survey to see if the homeowners would be interested in keeping the gym and / or investing more into the gym including new equipment, etc.
- Hydro-jetting: The Board reviewed hydro jetting proposals from LA Hydro-jet, Radisic Plumbing and JR Plumbing. The Board would like to proceed with using JR Plumbing since Jose is already very familiar with the property. Ms. Schneider agreed to review the proposal to confirm accuracy prior to scheduling.
- Retaining Wall Replacement: The retaining wall near the front of the property, which supports the front landscape appears to be in need of replacement. Mr. Blanc submitted a detailed scope of work to replace the log poles with stone pavers. The scope of work was approved and has been submitted to the bidding vendors.
- Spa Fence Insurance Requirement: The Association’s insurance carrier is requiring that a fence be installed around the spa. Several proposals have been obtained from multiple vendors to install a railing fence around the spa, to install a glass fence around the spa, to remove the spa as well as to resurface the spa. The decision on whether to remove the spa or keep it with the installation of a fence was put out to a membership vote. A total of 41 ballots were received. Twenty (20) owners voted to keep the spa and twenty-one (21) owners voted to remove the spa.
- Sundeck Resurfacing: This project’s scope of work is contingent upon the decision that is to be made on the spa.
- HOA Shared Drive: The Board discussed the possibility of having a shared drive to easily share and edit Association documents such as meeting agendas, minutes, proposals, etc. Mr. Blanc recommended SharePoint and plans to provide more information on this at the next meeting.
- Monthly Walk-Thru Report: Two (2) Board members performed the monthly walk-thru. The common areas, including the gym, were inspected.
- Landscape Maintenance: The Board discussed the dissatisfaction of service being provided by Tropicana Landscape, specifically with regards to the beach side landscape. Several proposals received from Tropicana Landscape were reviewed but the Board agreed to instead go out to bid on landscape maintenance.
- Reserve Study Report: The Board reviewed a proposal from Association Reserves. Mr. Engle made a motion to approve the discounted 3-year loyalty plan. Ms. Bagley made a second to the motion and the motion carried with all in favor.
- Security / Door Locks & Cameras: The Board reviewed a Building Security Review & Recommendations report composed by Victor Blanc and Ed Schneider. The Board is still reviewing different options to increase security including additional cameras as well as the recommended mag locks.
- Unit 115 Concrete Cracks: Large cracks in the concrete were found after lifting the carpet in this unit. NAST Enterprises Corp. inspected the unit and provided a detailed report of their findings and recommended repairs. This report was submitted to Ewell Construction and PCW in order to provide a proposal for the needed repairs.
- Unit 419 Deck Repair Requests: The Board reviewed a request from the unit owner to proceed with deck repairs to be done by Ewell Construction. Ms. Bagley made a motion to approve the portion of the work that is the Association’s financial responsibility. Mr. Ring made a second to the motion. The motion carried with all in favor.
Tuesday, July 21, 2020 at 1:30 PM
ADJOURNMENT
Meeting was adjourned at 3:40 PM
EXECUTIVE SESSION
An executive session was called to order at 3:40 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 3:50 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.