BOARD OF DIRECTORS MEETING MINUTES
April 21, 2020
BOARD MEMBERS PRESENT
Joe Engle, President; Sandy Bagley, Secretary / Treasurer; Ed Ring, Member at Large and Victor Blanc, Member at Large
BOARD MEMBER(S) ABSENT
Alan Bates, Vice President
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, April 21, 2020 via Zoom due to COVID-19. A quorum of Board Members was established and Mr. Engle called the meeting to order at 1:37 PM.
APPROVAL OF MEETING MINUTES
Mr. Engle made a motion to accept the February 18, 2020 meeting minutes as drafted. Ms. Bagley made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
The Board would like more time to review the March 2020 Financial Report was tabled due to the report not yet being received.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- 17 Stack Balcony Deck Repairs: While WICR Waterproofing & Decking was on-site they noticed that the 17 stack balconies are in poor condition. The unit owners have been informed of the same and have obtained proposals from WICR for the needed repairs. Unit 317 presented a proposal from Ewell Construction for destructive testing to the corner post. Additional proposals were obtained from CMS and PCW. The Board agreed to have PCW proceed with the destructive testing at unit 317.
- Balcony Railing Repairs: It was reported that this project is progressing but has been delayed due to rainy weather. A status update from Morison Construction is pending.
- Gym Room Repairs from Water Damage Loss: Due to a water leak originating from unit 115 the gym room is in need of repair. The drywall repairs have been completed by A-Z Construction. A proposal to replace the flooring is pending.
- Hydro-jetting: The Board reviewed hydro jetting proposals from LA Hydro-jet and Radisic Plumbing. A third proposal from Jose Rodriguez, formerly from Bert Meli Plumbing, is pending.
- SB 323 / Election: In order to keep in compliance with SB323 and the new election rules, the Board reviewed inspector of election service proposals from Advanced Election Services, HOA Election Experts and The Ballot Box. Ms. Bagley made a motion to approve Ballot Box’s proposal. Mr. Ring made a second to the motion and the motion carried with all in favor.
- Spa Fence Insurance Requirement: The Association’s insurance carrier is requiring that a fence be installed around the spa. Several proposals have been obtained from multiple vendors to install a railing fence around the spa, to install a glass fence around the spa, to remove the spa as well as to resurface the spa. The Board reviewed the drafted cover letter and ballot for the membership to vote to either remove the spa or keep it with the installation of a fence. Mr. Ring made a motion to approve the draft to be submitted for membership vote. Mr. Blanc made a second to the motion. The motion carried with all in favor.
- Sundeck Resurfacing: This project’s scope of work is contingent upon the decision that is to be made on the spa.
- CPA Annual Review: The Board reviewed the CPA drafted annual review. Mr. Engle made a motion to approve as drafted. Ms. Bagley made a second to the motion. The motion carried with all in favor.
- Monthly Walk-Thru Report: Two (2) Board members performed the monthly walk-thru. The common areas, including the gym, were inspected.
- Retaining Wall Replacement: The retaining wall near the front of the property, which supports the front landscape appears to be in need of replacement. The Board is looking into different replacement options.
Tuesday, May 19, 2020 at 1:00 PM
ADJOURNMENT
Meeting was adjourned at 2:57 PM
EXECUTIVE SESSION
An executive session was called to order at 2:59 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 3:35 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.