December 16, 2013
CALL TO ORDER
The following are the Minutes of the Meeting of the Board of
Directors of the Casa Bahia Condominium Owners Association, held on Monday,
December 16, 2013, in the 535 Building Lobby, 535 Esplanade, Redondo Beach,
California 90277. A quorum of Board Members was established and Joe Engle called
the meeting to order at 6:39 PM.
BOARD MEMBERS PRESENT
Joe Engle, President; Frank Parker, Vice President; Dianne Merzel, Secretary;
and Sandy Bagley, Member-at-Large.
BOARD MEMBER(S) ABSENT
Betty Schneider, Treasurer.
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Ellona Hess of Scott Management Company (SMC).
HOMEOWNER FINANCIAL COMMITTEE – REPORT BY MEMBER OF
COMMITTEE
The Chair of the Homeowner Financial Committee was not in attendance. A
report by the HFC was not given.
APPROVAL OF MEETING MINUTES
Ms. Bagley made a motion to accept the November 2013 minutes as drafted. Dr.
Parker made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
The Treasurer was not in attendance. Ms. Merzel made a motion
to accept the November 2013 financial report. Dr. Parker made a second to the
motion. The motion carried with all in favor.
HOMEOWNERS FORUM
Unit #503 – Patty Cutten:
Ms. Cutten reported that the damage on the 555 side, entryway handicap ramp, is
still there and is possibly getting worse, especially with the wet weather.
Unit #315 – Mark Drale:
Mr. Drale requested a status update on the replacement of the spa
heater.
Unit #302 – Dorothy Lee:
Ms. Lee shared with the Board that Mr. Midstokke found algae growing in the spa.
Mr. Midstokke cleaned it off and reported the problem to the management company,
who in turn alerted the spa service company.
OLD BUSINESS
1. Bicycle Rooms Clean-Out Project and Paddle Board Storage Ideas: Status
Update/Discuss: There were no updates on this project.
2. Five Year Fire Sprinkler Certification: Unit Interior and Common Area
Repairs: Status Updates: Esparaza Fire Protection is currently working on
repairing the fire sprinkler system deficiencies in the common areas and in the
Unit interiors.
3. G1 Concrete Floor Repairs: Proposal Review/Vote: Mr. Schneider, at
the request of the Board, prepared a Statement of Work for the repair of the
garage cracks. The SOW was sent out to a number of contractors, with a proposal
return date of January 17, 2014. To date, one proposal has been submitted and
presented to the Board for review and consideration.
4. Hallway Renovation Project: Status Update: a) Proposal/Information on
Unit Door Hardware; b) Proposed Changes to the Rules and Regulations re: Front
Entry Door Replacement Hardware; c) Proposal on Replacement of Common Area Door
Hardware: Review/Vote: Mr. Engle reported that the Association is gearing up
towards the start of the project. Mr. Engle advised that Ms. Merzel has resigned
from the Hallway Committee Project. Ms. Schneider and Ms. Bagley will take on
the execution of the project. Ms. Merzel reported that Moffitt Electric put a
sample of what he is proposing for the lighting in the hallways that are being
changed (approximately 42 bulbs, with new fixture trim/lens). The sample is near
Unit #110. The various contract associated with this project are still being
edited and finalized.
5. Isolation Valves, Installation of: Discuss: Mr. Midstokke
previously recommended that the Board consider installing isolation valves on
risers (for individual stacks) each time the water supply is shut off so as to
minimize the inconvenience imposed on Homeowners during water shut-offs (as in,
limiting the amount of Units affected). Mr. Midstokke will be meeting with a
group of plumbing companies to obtain their assessments and/or proposals on this
installation project.
6. Spa Heater, Replacement Of: Proposal Review/Vote: The Board
reviewed the proposals submitted by three different companies to replace the spa
heater, along with Mr. Midstokke’s recommendation on which estimate to select.
Ms. Merzel made a motion to accept the quote submitted by Paradise Pool and Spa.
Ms. Bagley made a second to the motion. The motion carried with all in favor.
7. Vinyl Windows, Consideration towards Changing Rules and
Regulations/Policy and Procedure: Review Homeowner Feedback: A letter
regarding this subject was distributed to the Owners, as per the Board’s
approval, with the November statements. Homeowners, via the letter, were asked
to submit their feedback by December 2. Ms. Schneider, Mr. Drale, and Ms. Cutten
are working together as a Committee on this project. Mr. Barker, Sales Manager
of Renewal by Andersen, attending the meeting to present the company’s window
replacement product.
8. TABLED PROJECTS: a) Earthquake Preparedness Plans, b) Maintenance
Responsibility Matrix, c) Rules and Regulations re Renters, Proposed Changes, d)
Siding Repairs, e) Street Side Retaining Wall Replacement, f) Sump Pump for
Water Intrusion into G-2, and g) Water Intrusion into G-4, N. Side Trenching
Project.
NEW BUSINESS
1. CPA Year End Engagement Letter: Review/Vote: The Board reviewed the
year end engagement letter submitted by the Association’s CPA, Michael Klein.
Ms. Merzel made a motion to accept the engagement letter as presented. Dr.
Parker made a second to the motion. The motion carried with all in favor.
2. Fire Sprinkler System, Replacement of Master Flow Sensor:
Review/Vote: Mr. Schneider reported in an email to the Board that Southland
Fire Alarm pointed out that the master flow sensor for the fire sprinkler
system, located outside of the building and on the main water supply line, is
original equipment and needs to be replaced. If the sensor fails, it renders the
monitoring system inoperable. The proposal is to be submitted by Esparaza Fire
Protection.
3. Irrigation System Upgrades: Ratification of Board Vote: Rancho CA,
through their alliance with Cal Waters and Toro Irrigation Company, presented
the Board with irrigation system rebates available through the end of 2013, to
promote water conservation. Toro and Cal Waters was offering to pay for the cost
of the 57 oz – 6” pop up heads and the riser 570S shrub adapters, which both
contain check valve and pressure regulators. The rebate includes the labor to
install them. With the recommended irrigation upgrade, the Association should
save around 30% in landscape water consumption. The Association would just need
to pay for the sales taxes, in the amount of $1,341.00. As the acceptance of
this offer needed to be made by December 4, the Board took an emergency vote.
Ms. Bagley made a motion to ratify the emergency vote taken by the Board via
email on November 24 to accept the Rancho CA proposal. Ms. Merzel made a second
to the motion. The motion carried with all in favor.
4. Unit #205 Request for Reimbursement by the Association for Water Damage
by Unit #305: Review/Vote: The Board reviewed the reimbursement request
submitted by the Owner of Unit #205, associated with water damage in his Unit,
as a result of a failed plumbing component in Unit #305, which is/was the
Owner’s (Owner of Unit #305) responsibility to repair/maintain/replace. Ms.
Merzel made a motion to deny the Owner’s request for reimbursement, based on the
information provided. Ms. Bagley made a second to the motion. The motion carried
with all in favor.
NEXT MEETING
Monday, January 20, 2014, 6:30 PM.
ADJOURNMENT
Meeting was adjourned at 7:35 PM.
Submitted by: Ellona Hess
EXECUTIVE SESSION
An Executive Session was held to discuss the charge-back of
certain expenses incurred by the Association to a certain Owner’s account, a
legal question, and delinquent accounts. The meeting was adjourned at: 7:52
PM.
PLEASE NOTE:
Any grievance or clarification on issues can be addressed by: (1) Airing the
issue at the next scheduled Public Board meeting, or (2) contacting Ellona Hess
at Scott Management Company (Phone: 310-370-2696 ext. 205; Email:
[email protected]; Mail: Scott Management Company, PO Box 3159, Torrance CA
90510-3159). Calls/correspondence should reference 555 Esplanade/Casa
Bahia.