CALL TO ORDER
The following are the Minutes of the Meeting of the Board of Directors of the Casa Bahia Condominium Owners Association, held on Monday, October 21, 2013, in the 535 Building Lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Joe Engle called the meeting to order at 6:37 PM.
BOARD MEMBERS PRESENT Joe Engle, President; Frank Parker, Vice President; Dianne Merzel, Secretary, and Sandy Bagley, Member-at-Large.
BOARD MEMBER(S) ABSENT Betty Schneider, Treasurer.
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT Ellona Hess of Scott Management Company (SMC).
HOMEOWNER FINANCIAL COMMITTEE – REPORT BY MEMBER OF COMMITTEE
The Committee met this month to review and discuss the 2014 draft budget sheet prepared by the Board. The Committee presented to the Board several questions and comments they had on the sheet.
APPROVAL OF MEETING MINUTES
Ms. Merzel made a motion to accept the September 2013 minutes as presented. Dr. Parker made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
It was mentioned that as of the end of September 2013, there are no accounts in collection.
HOMEOWNERS FORUM
• Unit #503 – Patty Cutten: Ms. Cutten wanted to bring to the attention of the Board that there is damage to the entryway system, on the 555 side.
• Unit #302 – Dot Lee: She thanked the Board for getting a certain couple of things done, including replacing the pipe by Unit #304 (that didn’t previously match) and for replacing the “hats on the chimneys.” Ms. Lee asked if Board approval is required for the pending mold remediation/asbestos abatement in her Unit, and, are permits required for this type of work? Ms. Lee advised that the rug in her carpet will be pulled up, if the Board would like to have anyone inspect the concrete underneath it. Ms. Lee asked that the Board cover certain points when reviewing a New Business agenda item: Spa Heater, Replacement Of. Ms. Lee advised that the water shut-off notices (for tomorrow) were posted in unusual places.
• Unit #109 – Mary Lee Coe: Ms. Coe reported that there is still a concrete pile in G4, by parking space 68.
• Unit #304 – John St. Rock: Mr. St. Rock advised the Board that he received report of some cracks in the (new) concrete area on the west side and wanted to know if anyone had come by to take a look at it.
• Unit #418 – Mike Midstokke: Mr. Midstokke reported that the chimney cap (sheet metal), across the balcony deck of Unit #406, is rusting away rapidly and should be painted within the immediate future to keep it from further deteriorating. The stainless steel caps for the chimney heater venting are dirtier now, after Bert Meli Plumbing recently reinstalled them. Mr. Midstokke suggested that a bin be placed near the mailboxes for recyclable mail.
• Unit #307 – Joe Engle: Mr. Engle asked that the Board consider implementing a new rule prohibiting the use of cell-phones on the spa deck after a certain hour during the week and weekdays.
OLD BUSINESS
1. 2013 Annual Meeting Date: November 4, 6:30 PM: The Annual Meeting and Election of the Board of Directors is scheduled to take place on Monday, November 4, 6:30 PM. A Board Meeting will take place after the Annual Meeting.
2. 2014 Annual Budget: Review/Vote: Scott Management presented to the Board a draft budget for the 2014 fiscal year. Ms. Schneider and Mr. Engle prepared a second version for the Board’s consideration. The Board’s review/vote was postponed until the November 4 meeting.
3. Annual Tree Trimming Service: Status Update: The trees are scheduled to be trimmed this month by Rancho CA.
4. Bicycle Rooms Clean-Out Project and Paddle Board Storage Ideas: Status Update/Discuss: An update on this project was not given.
5. Five Year Fire Sprinkler Certification: Unit Interior and Common Area Repairs: Status Updates: Esparaza Fire Protection is currently working on repairing the fire sprinkler system deficiencies in the common areas. Letters were sent to Homeowners, respectively, who have items that need to be corrected in their Unit, regarding what repairs/replacements are needed, what the associated costs will be, and that they should expect a call from Mr. Daron Friedman of Esparaza Fire Protection to schedule the work to be done. The Board reviewed the proposal submitted by Southland Fire Alarm Group, Inc. to install three new tampers (that need to be monitored) for the newly installed defective control valves. Ms. Bagley made a motion to accept the proposal as submitted. Ms. Merzel made a second to the motion. The motion carried with all in favor.
6. G4 Project Phases Two and Three: Status Update: Ms. Engle reported that the G4 projects are completed.
7. Hallway Renovation Project: Status Update: a) Proposal/Information on Unit Door Hardware; b) Proposed Changes to the Rules and Regulations re: Front Entry Door Replacement Hardware: Review Homeowner Comments (if any); c) Proposal on Replacement of Common Area Door Hardware: Review/Vote: Ms. Merzel read the minutes of the Committee’s last meetings (September 19 and September 23). It was verified that the project will need to be delayed until mid-January 2014, due to lack of available funds. a)The Committee has not yet come to a conclusion regarding the options presented by the contractor for the Unit front entry door replacement hardware. The contractor will be asked to do a mock-up of a 1 inch door showing how the new hardware would look (with the Don-Jo wrap around to reinforce the door).
8. Isolation Valves, Installation of: Discuss: Mr. Midstokke recommended that the Board consider installing isolation valves on risers (for individual stacks) each time the water supply is shut off so as to minimize the inconvenience imposed on Homeowners during water shut-offs (as in, limiting the amount of Units affected). Mr. Midstokke will be meeting with a group of plumbing companies to obtain their assessments and/or proposals on this installation project.
9. Unit #302, Water Damage: Status Update: The Association’s Farmers insurance agent was contacted, to find out if hypothetically there would be coverage under the Association’s policy for the damages in Unit #302, caused by water intrusion. The agent advised that there would not be coverage. As per the recommendation made by the Association’s Farmers insurance agent, the Homeowner of Unit #402 was advised that as he is responsible to repair/maintain/replace the two components that allowed for the water intrusion into the Unit, he is responsible to now also address the resulting damage in the Unit.
10. Vinyl Windows, Consideration towards Changing Rules and Regulations/Policy and Procedure: Review Homeowner Responses (if any): A letter regarding this subject will be distributed to the Owners, as per the Board’s approval, with the November statements.
11. TABLED PROJECTS:
NEW BUSINESS
1. Annual Gutter and Roof Maintenance: Proposal Review/Vote: The Board reviewed the proposal submitted by Barnett Roofing for the annual maintenance to the roof and gutters. Ms Merzel made a motion to accept the proposal as presented. Ms. Bagley made a second to the motion. The motion carried with all in favor.
2. Spa Heater, Replacement Of: Proposal Review/Vote: The Board reviewed the proposal submitted by Browning’s Pool to replace the spa heater. The Board would like Browning’s to submit various proposals for the heaters with different energy efficiency ratings.
3. Unit #503, Kitchen Remodel: Review/Vote: The Board reviewed the request submitted by the Homeowners of Unit #503 for their kitchen remodel project. Ms. Merzel made a motion to accept the request as presented. Ms. Bagley made a second to the motion. The motion carried with all in favor.
NEXT MEETING
Monday, November 4, 2013, to follow the Annual Meeting (scheduled to begin at 6:30 PM).
ADJOURNMENT
Meeting was adjourned at 8:08 PM.
Submitted by: Ellona Hess
EXECUTIVE SESSION
An Executive Session was held to discuss a security question and
a homeowner discipline matter. The meeting was adjourned at: 8:35 PM.
PLEASE NOTE: Any grievance or clarification on issues can be
addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Ellona Hess at Scott Management Company (Phone: 310-370-2696 ext. 205; Email:
[email protected];
Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.