555 ESPLANADE CONDOMINIUM OWNERS ASSOCIATION
August 19, 2013
CALL TO ORDER
The following are the Minutes of the Meeting of the Board of
Directors of the Casa Bahia Condominium Owners Association, held on Monday,
August 19, 2013, in the 535 Building Lobby, 535 Esplanade, Redondo Beach,
California 90277. A quorum of Board Members was established and Frank Parker
called the meeting to order at 6:38 PM.
BOARD MEMBERS PRESENT
Frank Parker, Vice President; Betty Schneider, Treasurer and Sandy Bagley,
Member-at-Large.
BOARD MEMBER(S) ABSENT
Joe Engle, President and Dianne Merzel, Secretary.
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Ellona Hess of Scott Management Company (SMC).
HOMEOWNER FINANCIAL COMMITTEE – REPORT BY MEMBER OF
COMMITTEE
Mr. St. Rock reported that the Committee did not have a formal meeting and
did not have any recommendations or concerns to present to the Board at this
time.
APPROVAL OF MEETING MINUTES
Ms. Schneider made a motion to accept the July 2013 minutes, with one change:
correction of an Owner’s name under the HOMEOWNERS FORUM section. Ms. Bagley
made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
Ms. Schneider reported that the Association is pretty much on schedule with
the budget according to the financial reports, but the Board is aware that there
are several large expenses that are to be posted in the coming month, that will
put the Association a little over budget. There is currently one Unit in
collections. Dr. Parker made a motion to accept the July financial report as
presented. Ms. Bagley made a second to the motion. The motion carried with all
in favor.
HOMEOWNERS FORUM
Unit #302 – Dot Lee: Ms. Lee reported that the rose bushes are growing up in front of
the real estate sign post. Ms. Lee questioned who is responsible to update the
telephone entry systems when there is a change in Ownership/tenancy? Ms. Lee
thanked Ms. Schneider for posting the notice regarding the fire alarm and fire
sprinkler work. Ms. Lee asked that contractors be reminded to clean up after
themselves, immediately, to make for an easier clean-up job.
Unit #110 – Betty Schneider: Ms. Schneider reported that one of the
real estate signs is not in compliance with the Association’s Rules and
Regulations.
Unit #620 – Edna Marinella: Ms. Marinella advised that there is a
large palm tree between her Unit and #602 and is requesting the Board’s
consideration in cutting it down before it grows larger, and leans over her
balcony and the balcony of Unit #602, once again, pose a risk to the integrity
of the roof, etc.
Unit #304 – John St. Rock: Mr. St. Rock reported that on May 17 he
contacted Bert Meli re water pouring in for several minutes through his master
bedroom bathroom ceiling. After the July meeting, Bert Meli followed up on the
leak with Mr. St. Rock as promised. The source of the water dripping was not
determined. The ceiling still needs to be repaired.
Unit #602 – Janet Johnson: Ms. Johnson asked that the Board consider
updating the Association’s Rules and Regulations to allow for the installation
of vinyl windows, vs. strictly, only aluminum, for economic reasons and for the
continuity of the exterior.
Unit #315 – Mark Drale: Mr. Drale requested a status update on when Unit interior sprinkler deficiency items will be addressed.
OLD BUSINESS
1. 2013 Fire Alarm System Test: Status Update on
Repairs/Re-Certification: Southland Fire has reported and showed proof that
the Fire Marshall has lifted the previously issued correction order. The fire
alarm system is now certified with the year.
2. 2014 Reserve Study Update: Review Draft/Vote: The draft 2014 study
was prepared by Association Reserves and forwarded to the Board for review. Ms.
Schneider mentioned one change request – incorporating the waterproofing of the
west side patios for when it needs to be done again in the future. Mr. Schneider
will find out approximately how many years the waterproofing will need to be
re-done and the study will be revised accordingly. Ms. Schneider made a motion
to accept the study, with the addition of the “west side, waterproofing patio”
component. Ms. Bagley made a second to the motion. The motion carried with all
in favor.
3. Bicycle Room Clean-Out Project: Status Update: Ms. Bagley and Ms.
Schneider are continuing to work on the clean-out of the bicycle cages. They are
also investigating possibility and options for allowing the storage of paddle
boards in the bike cage, on level G4. Homeowners would need to pay a monthly
rental fee to the Association for such (paddle board/kayak) storage.
4. Five Year Fire Sprinkler Certification: Unit Interior and Common Area
Repairs: Status Update/Change Order(s)/Proposal Review/Vote: Esparaza Fire
Protection is currently working on repairing the fire sprinkler system
deficiencies in the common areas. Letters were sent to Homeowners,
respectively, who have items that need to be corrected in their Unit, regarding
what repairs/replacements are needed, what the associated costs will be, and
that they should expect a call from Mr. Daron Friedman of Esparaza Fire
Protection to schedule the work to be done.
5. G4 Project Phases Two and Three: Status Update: An update on the G4
Project, Phases Two and Three, was not given.
6. Hallway Renovation Project: Status Update: Ms. Bagley, member of
the Committee, reported that members of the Committee have reviewed numerous
carpet books (approximately, 30) with the goal in mind of finding a carpet that
is practical and commercial grade, that comes in large square tiles, and in
carpet rolls (for the stairwells that lead to the beach). The Committee is also
re-working the paint colors, to find colors that would best coordinate with the
carpet and other building elements. The Committee is planning to meet within the
immediate future to re-discuss this new information that has been collected and
to submit forth a revised recommendation to the Board for consideration.
7. Paddle Board Storage Idea: Discuss: See Old Business, #3.
8. Proposed Changes to the Rules and Regulations Re Front Entry Door
Replacement Hardware: Discuss/Vote for 30 Day Distribution to Homeowners: A
draft of this proposed rule change was prepared by Scott Management and
presented to the Board for review/vote for distribution to Homeowners for the 30
day comment review period. What remains to be inserted at this time is the link
for where interested Homeowners can view the selected hardware. Ms. Schneider
made a motion to proceed with distributing the letter to the Membership, once
the link is inserted. Ms. Bagley made a second to the motion. The motion carried
with all in favor.
9. TABLED PROJECTS: a) Earthquake Preparedness Plans, b) Maintenance
Responsibility Matrix, c) Rules and Regulations re Renters, Proposed Changes, d)
Siding Repairs, e) Street Side Retaining Wall Replacement, f) Sump Pump for
Water Intrusion into G-2, and g) Water Intrusion into G-4, N. Side Trenching
Project.
NEW BUSINESS
1. 2013 Annual Meeting: Select Date/Time: The Annual Meeting will
either take place on November 4 or November 18. Board Members not in attendance
will be consulted, as to their availability on both these dates.
2. Plumbing Policy & Procedure: Discussion: At the July 2013
meeting, Mr. Midstokke shared with the Board his negative experience dealing
with Bert Meli Plumbing. Mr. Midstokke requested that the Board consider
instituting a policy that would, for example, provide that Homeowners are
contacted first by the management company in regards to leak reports and
providing access to the plumber(s) instead of by the plumbing company first. Mr.
Midstokke reminded the Board on his earlier submitted recommendation, to install
isolation valves on risers (for individual stacks) each time the water supply is
shut off.
3. Unit #103 Unit Interior Modification Request: Ratification of Board
Vote: The (new) Homeowner of Unit #103 submitted an interior modification
request to the Board for review. The modifications included: replacement of all
windows and sliding glass door, replacement of existing worn out carpets,
resurfacing/reglazing old bathroom tubs, replace existing tiles on all tub
enclosures, replacement of vinyl tiles in the kitchen and bathrooms, and
painting of the entire Unit. Ms. Schneider made a motion to ratify the emergency
Board vote taken by email to accept the urgent request submitted by the
Homeowner, for the replacement of the windows and sliding glass door. Ms. Bagley
made a second to the motion. The motion carried with all in favor. Ms. Schneider
made a motion to approve the other modification requests, as submitted. Ms.
Bagley made a second to the motion. The motion carried with all in favor.
NEXT MEETING
Monday, September 16, 2013, 6:30 PM.
ADJOURNMENT
Meeting was adjourned at 7:55 PM.
Submitted by: Ellona Hess
EXECUTIVE SESSION
An Executive Session was held to discuss homeowner discipline
matters, and a request for reimbursement re-consideration by a Homeowner. The
meeting was adjourned at: 8:25 PM.
PLEASE NOTE:
Any grievance or clarification on issues can be addressed by: (1) Airing the
issue at the next scheduled Public Board meeting, or (2) contacting Ellona Hess
at Scott Management Company (Phone: 310-370-2696 ext. 205; Email:
[email protected]; Mail: Scott Management Company, PO Box 3159, Torrance CA
90510-3159). Calls/correspondence should reference 555 Esplanade/Casa
Bahia.