BOARD OF DIRECTORS MEETING MINUTES
March 19, 2019
BOARD MEMBERS PRESENT
Alan Bates, Vice President; Sandy Bagley, Secretary; Betty Schneider, Treasurer and Ed Ring, Member at Large
BOARD MEMBER(S) ABSENT
Joe Engle, President
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, March 19, 2019 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Bates called the meeting to order at 6:34 PM.
APPROVAL OF MEETING MINUTES
Ms. Bagley made a motion to accept the February 12, 2019 meeting minutes as drafted. Mr. Ring made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
Ms. Schneider made a motion to approve the February 2019 financial report as presented. Ms. Bagley made a second to the motion. The motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Balcony Railing Repairs: The committee reported that they have a list of contractors who may be able to repair the railings in place. They are working on having inspections done in order to obtain proposals for the balconies that are in the worst condition. The Board is still deciding whether to repair or replace the railings.
- Dryer Vent Scheduling: Action Duct is scheduled to do a group discounted dryer duct cleaning service for the residents on Saturday, April 27, 2019. A sign-up sheet will be posted on-site for residents who would like to have the service done.
- Floor Mats Near Elevators: Two (2) new mats were purchased and placed on-site. The Board feels that they are too small and will look for a better size before ordering additional mats.
- Garage Concrete Ceiling Damage: Concrete is falling from a portion of the garage ceiling due to water intrusion. It was reported that Ewell Construction completed the approved water test. Their report / proposal is pending.
- Spa Fence Insurance Requirement: Several proposals have been obtained from multiple vendors to install a railing fence around the spa, to install a glass fence around the spa, to remove the spa as well as to resurface the spa. The Board also reviewed an estimate from PV Engineering to provide structural design for spa removal options.
- Sundeck Resurfacing: Three (3) proposals for the sundeck resurfacing project have been received from Ewell Construction, Deckrite Waterproofing and S&W Waterproofing Inc. The Board would like to obtain proposals from construction consultants in order to assist in making a decision on the best scope of work for this project.
- Trip Hazard: It was reported that this trip hazard area has not been resolved. Mr. Engle recommended having railroad tie installed. The handyman has been requested to meet with Mr. Engle on-site in order to complete this work.
- Unit 518 to 416 Leak: A leak in the bedroom ceiling of unit 416 coming from 518 was reported. Ewell Construction performed a water test and completed the approved repairs. The needed drywall repairs have been scheduled.
- Unit 416 Stucco Repair: It was reported that A-Z Construction has completed the approved stucco repair outside of this unit however, they do still need to paint the repaired area.
- Unit 401 ACR / Sliding Door Replacement: The Board reviewed a request from the owner to replace the sliding doors with vinyl. After the last meeting, the Board inspected the property to view the frame thickness in order to determine if this request can be approved or not. Ms. Bagley made a motion to approve the request. Mr. Ring made a second to the motion. The motion carried with all in favor.
- W Side Palm Tree: The Board reviewed a proposal from Finley’s Landscape to trim the palm tree. SMC is in communication with the neighboring property in order to split the cost. Ms. Bagley made a motion to approve the proposal if Ocean Plaza agrees to split the cost. Mr. Ring made a second to the motion. The motion carried with all in favor.
- CPA Drafted Annual Review: The Board reviewed the CPA’s drafted annual review and representation letter. Ms. Bagley made a motion to approve the review as drafted. Mr. Ring made a second to the motion. The motion carried with all in favor.
- Landscape Upkeep: The Board reviewed two (2) proposals received from Tropicana Landscape. Ms. Bagley made a motion to approved proposal #1446 with the inclusion of removal of two (2) birds of paradise. Mr. Ring made a second to the motion. The motion carried with all in favor.
- Monthly Property Walk-thru: It was reported that a property walk thru / inspection is scheduled to take place tomorrow.
Tuesday, April 16, 2019 at 6:30 PM
ADJOURNMENT
Meeting was adjourned at 7:54 PM
EXECUTIVE SESSION
An executive session was called to order at 7:58 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 8:11PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.