March 21, 2016
BOARD MEMBERS PRESENT
Frank Parker, Vice President; Betty Schneider, Treasurer; and Sandy Bagley, Secretary.
BOARD MEMBERS ABSENT
Joe Engle, President
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Zach Sanfield of Scott Management Company (SMC).
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Monday, March 21, 2016 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Dr. Parker called the meeting to order at 6:39 PM.
APPROVAL OF MEETING MINUTES // January 11, 2016
Ms. Bagley made a motion to accept the January 11, 2016 minutes as presented. Ms. Schneider made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
Ms. Schneider made a motion to accept the February financial reports as presented. Ms. Bagley made a second to the motion. The motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Sun-Deck, Remove & Reinstall Project; Update on Discussion with Units Affected re Sliding Glass Door & Status Update on Statement of Work for Bidding Process; Jacuzzi Surface, Replace // Discussion: It was reported that during the course of the contractor review of the Scope of Work for the Sun Deck project that a more efficient and less invasive approach, specifically to the Units which border the sun deck was found. A revised scope of work was drafted and submitted to the bidding contractors with an extended due date. The revised proposals will be reviewed at the next Board meeting.
- Stucco Underside, Balcony Repairs // Destructive Testing Proposal Review and Vote: Clarification was made regarding which balconies would be opened Ewell Construction and inspected by John Schuricht. Dr. Parker made a motion to have Ewell proceed with opening Unit #406 and #209’s balcony(s) to be inspected by John Schuricht. Ms. Schneider made a second to the motion. Unit #406 was selected for ease of access and severity of the problem. Ms. Bagely recused herself from the vote. Ms. Schneider made a second to the motion. The motion carried with all in favor.
- 555 Side, Street Side Doors // Replacement // Status Update: It was reported that the project was completed.
- Bert Meli Plumbing, Garage Plumbing Main Repair // Status Update: It was reported that the repairs have been completed.
- TABLED PROJECTS (12): The twelve (12) tabled projects will remain tabled at this time.
NEW BUSINESS
- CPA Engagement Letter // Review and Approval: The Board reviewed the CPA’s engagement letter for the annual review and filing of the Association’s taxes. Ms. Schneider made a motion to accept the engagement letter as presented. Ms. Bagley made a second to the motion. The motion carried with all in favor.
- Removal of Pyrocanthus and Acai Tree Replacement Proposal // Review and Vote: Ms. Schneider advised that she has been corresponding with Sal of Rancho California Landscape regarding what plant would be a good option to put in the place of Pyrocanthus plants. Sal will be providing an updated proposal with different ideas for Board consideration.
- Bi-Annual Common Area Carpet Cleaning // Status Update: It was reported that the bi-annual carpet cleaning is scheduled to take place on Friday, April 1, 2016.
- Pipe Repair(s) Under Unit #105 // Discussion: The Board requested that a more concrete proposal be obtained from Bert Meli Plumbing for the cost of completing the pipe repairs as needed under Unit #105, via accessing the pipes from the bathroom of #105.
- 535/555 Roof Catwalk Leak // Proposal Review and Vote: The Board reviewed the proposal/recommendations submitted by Bert Meli Plumbing to address the 535/555 side roof catwalk leak as a result of past heavy rains. Ewell Construction and Titan Roofing will be contacted to inspect and submit their recommendations for addressing this matter, to be reviewed by the Board.
- Tile Roof Repairs // Status Update, Gutter Repairs // Proposal Review and Vote: It was reported that Titan Roofing will be onsite to re-nail down roofing tiles which were unsecured. The Board reviewed proposals submitted to repair a broken section of gutter and replace the top catch basin. Dr. Parker made a motion to accept the proposal submitted by Gabi of A to Z Construction. Ms. Bagley made a second to the motion. The motion carried with all in favor.
NEXT MEETING
The date for the next open session Board of Directors meeting is Tuesday, February 23rd 6:30 PM.
ADJOURNMENT
Meeting was adjourned at 7:24 PM.
Submitted by: Zach Sanfield
EXECUTIVE SESSION
An executive session was held (called to order at 7:29 PM) to review homeowner discipline matters, a homeowner hearing and delinquent accounts. The meeting was adjourned at: 8:30 PM.
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696 ext. 205; Email: [email protected]; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.