BOARD OF DIRECTORS MEETING MINUTES
August 20, 2018
BOARD MEMBERS PRESENT
Frank Parker, Vice President; Sandy Bagley, Secretary; Betty Schneider, Treasurer and Joe Engle, President
BOARD MEMBER(S) ABSENT
Steve Chipman, Member at Large
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Monday, August 20, 2018 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Engle called the meeting to order at 6:31 PM.
APPROVAL OF MEETING MINUTES
Ms. Schneider made a motion to accept the July 16, 2018 meeting minutes as drafted. Ms. Bagley made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
Mr. Parker made a motion to accept the July 2018 financial report as presented. Ms. Schneider made a second to the motion. The motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Balcony Railing Repairs: Due to a loose balcony railing that was discovered, the Board chose to have all of the unit’s balcony railings inspected. A sign-up sheet was provided in both of the building lobbies for residents to sign up. Mr. Duncan offered to assist in getting the balcony permits for units 209 and 406 finalized.
- Exterior Light Fixtures / Bulb Replacement: It was reported that Moffitt Electric successfully re-wired the new fixtures so that the appropriate bulbs can be safely used.
- Rotted 535 Exterior Sprinkler – The Association’s preferred vendor, Daron Friedman, has been unsuccessful in providing an estimate for this repair in a timely manner. Therefore, the Board reviewed a proposal received from The Alarm and Sprinkler Company, Inc. (TAASCO) to replace the rotted sprinkler pipe and fittings. Ms. Bagley made a motion to approve the proposal. Mr. Parker made a second to the motion. The motion carried with all in favor.
- Sundeck Resurfacing: It was reported that, Ewell Construction took a sample of the sundeck surface and determined that they may be able to add a waterproofing layer to the deck instead or ripping the entire deck out. SMC is to request a second proposal from Ewell Construction for this option. They are also to provide a proposal for eliminating the spa.
- Unit 305 Roof Leak: The portion of the work that was to be the homeowner’s responsibility was provided to the owner. Ewell Construction started the work in which has almost been completed.
- Additional Camera Installations: The Board would like to have an additional camera installed near the fire emergency exit door since it has been inappropriately used on a consistent basis and sounding the alarm. A proposal was reviewed from Valley Alarm. The Board requested that two (2) additional proposals be obtained.
- Insurance Loss Control / Spa Poll: An inspection of the property was done and a loss control report provided which stated that a 4-5 foot high fence needs to be installed around the spa or the insurance provider would cancel coverage. The broker checked with many other agents who all agreed that the fence would need to be installed in order for them to provide coverage. The Board had the spa drained and covered, for the time being, so as to avoid losing coverage. The Board determined to get the memberships opinion on whether the Association should 1) have the required fence gate installed 2) reduce the size of the spa and have the fence gate installed or 3) have the spa removed completely. The poll results were tabulated and half of the owners who voted chose to install the fence, the other half chose to remove the spa and one owner preferred to reduce the size. The Board is still reviewing all of their options.
- Railing Installations along Steps: Due to the insurance loss control report, a handrail needs to be installed along the steps in which there are three or more risers. A proposal was reviewed from Protec Building Services. Two (2) additional proposals are pending.
- Trash Bin Location: Ms. Bagley reported that she has reached out to Athens to discuss their service and options to have the bins stored in a more appropriate and safer location. She has not yet received a call back.
- Walkway Trip Hazard: The insurance loss control report noted that there is a trip hazard located on the 535 side exterior walkway. Two (2) proposals were reviewed from A-Z Construction and Property Maint. by Garcia to correct this. Mr. Engle made a motion to approve Property Maint. by Garcia’s proposal to remove the piece of concrete footing and fill in the hole with landscape rock. Ms. Bagley made a second to the motion. The motion carried with all in favor.
- Landscape Service: It was reported that the Board is not pleased with the landscape service that Avenue 2 has been providing. The front of the building needs trimming and cleaning up and the back of the building landscape is dying. Ms. Schneider advised that a proposal was supposed to be submitted for the plants in the back but that it was never received. SMC is to follow up with Avenue 2 on this matter.
- Carpet Cleaning: The Board determined that the carpets need to be cleaned again. SMC is to go out to bid for this service.
- Damaged Eaves: It was reported that a section of the eaves on the northwest side of the underside of the third floor deck broke. A proposal was reviewed from Ewell Construction. A second repair proposal from A-Z Construction is pending.
Tuesday, September 18, 2018 at 6:30 PM
ADJOURNMENT
Meeting was adjourned at 9:18 PM
EXECUTIVE SESSION
An executive session was called to order at 9:25 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 9:40 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.