BOARD OF DIRECTORS MEETING MINUTES
Tuesday, January 19, 2021
BOARD MEMBERS PRESENT
Joe Engle, President; Sandy Bagley, Secretary; Ed Ring, Vice President and Victor Blanc, Treasurer
BOARD MEMBER(S) ABSENT
None
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Ellona Hess, Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, January 19, 2021 via Zoom. A quorum of Board Members was established, and Mr. Engle called the meeting to order at 10:05 AM.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
APPROVAL OF MEETING MINUTES (12.15.20)
MOTION Ms. Bagely made a motion to approve the December 15, 2020 meeting minutes as drafted, with one (1) correction to New Business 3. Mr. Ring made a second to the motion. The motion carried with all in favor.
APPROVAL OF FINANCIAL REPORTS (OCTOBER-NOVEMBER-DECEMBER)
MOTION Mr. Ring made a motion to accept the October, November and December 2020 financial reports as submitted by SMC, with the caveat that Expense Code 7500 for Legal & Professional Fees will be reviewed, for the purpose of identifying any expenses paid out of operating as opposed to reserves. Mr. Blanc made a second to the motion. The motion carried with all in favor.
OLD BUSINESS
- 17 Stack Balcony Deck Repairs
- Balcony Railing Repairs
- Exterior Retaining Walls
- Sundeck Resurfacing & Spa Cover
MOTION Mr. Engle made a motion to accept the proposal by Pacific Construction Analysts (PCA) for Phase I (Request for Proposal), for a fee of $4,500. Ms. Bagley made a second to the motion. The motion carried with all in favor.
- Gym Room Repairs from Water Damage Loss/Insurance Claim Status
- Hydrojetting
- LED Lighting
- Digital Unit Door Locks, Policy & Procedure
- Locks for Lobby Doors
MOTION Mr. Ring made a motion to accept the bid by Vortex, for a total price of $1,956. Ms. Bagley made a second to the motion. The motion carried with all in favor.
- Key-Activated System for Elevators
- Tree Trimming, Removals
MOTION Ms. Bagley made a motion to accept Rancho’s estimate to remove the Washingtonia Robusta tree at the NW corner, as a safety precaution, for a fee of $1,100. Mr. Ring made a second to the motion. The motion carried with all in favor, but the removal will not take place until the Association retrieves the written verification issued by the neighboring property (Ocean Plaza) that the tree is on Casa Bahia property, and checks with the City that it is okay to do so.
- 5 Year Sprinkler Test Defect Repairs
- Fire Alarm System, Annual Inspection
- Transfer of Reserve Funds to Investment Account (Merrill Lynch)
NEW BUSINESS
- CPA Engagement for 12.31.20 YE Tax Returns, Annual Review
- Unit 319 & 535 Lobby Asbestos Abatement
ADJOURNMENT | CONFIRN NEXT MEETING DATE
The meeting was adjourned at 12 PM. The next meeting of the Board is scheduled to take place on Tuesday, February 16, 2021, 10 AM via Zoom.
EXECUTIVE SESSION
An executive session was called to order at 12:01 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 12:20 PM.
Submitted by: Ellona Hess, Scott Management Company