June 15, 2015
BOARD MEMBERS PRESENT
Frank Parker, Vice President; Betty Schneider, Treasurer; and Sandy Bagley, Secretary.
BOARD MEMBERS ABSENT
Joe Engle, President;
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Zach Sanfield of Scott Management Company (SMC).
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Monday, June 15, 2015 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Dr. Parker called the meeting to order at 6:35 PM.
HOMEOWNER FINANCIAL COMMITTEE // REPORT BY MEMBER OF COMMITTEE
A report by the financial committee was not given.
APPROVAL OF MEETING MINUTES // May 18th, 2015
Ms. Bagley made a motion to accept the May 18th, 2015 minutes as presented. Ms. Schneider made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
Ms. Schneider, Treasurer, reported that the Association’s financial position is strong and that there are very few delinquencies. Ms. Schneider made a motion to accept the May financial report. Ms. Bagley made a second to the motion. The motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Siding Repairs // Stucco Repairs at Balcony Overhangs // 406 & 416 Stucco Repairs // Project Status Update: It was reported that the siding repair project is continuing and progress is being made. Work on the Esplanade, south side, north side, and beach side of the property has been completed. The repair/replacement of the trim around the windows is scheduled to begin, Monday June 22nd, 2015.
- Sun-Deck, Remove & Reinstall Project; Update on Discussion with Units Affected re Sliding Glass Door & Status Update on Statement of Work for Bidding Process; Jacuzzi Surface, Replace // Discussion: The committee (members are Mr. Schneider and Mr. Bagley) assisting the Board with this project are in the process of preparing a statement of work to be distributed to a group of contractors for bidding purposes. Mr. and Mrs. Schneider, and Mr. and Mrs. Bagley are in the process of meeting with the unit owners whose sliding doors will be affected by this project to discuss, and update each individual owner as well as to determine the level of cooperation that can be expected from the unit owners affected by this project. Ms. Kara Gifford of Unit #320, requested that the Board take into consideration absorbing the cost of any replacement of the sliding glass doors of the affected Units as a result of the sun deck reinstallation project. Joe will take the lead on reaching out the owners regarding the responsibility of the cost of replacing the doors.
- Loading Zone Spaces, Resized // Status Update: Gabi of A to Z Construction has advised that he will be meeting with Board Member, Ms. Schneider in person to go over the scope of work for the project, and will be submitting a follow up proposal for the Board’s review and consideration.
- Rain Gutter Repair, #406 & 535 Side Entrance: It was reported that this project has been completed.
- Stucco Underside, Balcony Repairs // Status Repairs: There has been no further action taken on this project at this time and will be discussed further at the next Board meeting.
- TABLED PROJECTS (12): The twelve (12) tabled projects will remain tabled at this time.
NEW BUSINESS
- Reserve Study // No Visit Update // Review and Vote: The Board reviewed the “No Site Visit Update” Reserve Study prepared by Association Reserves for the period beginning January1, 2016 – December 31, 2016. Ms. Schneider made a motion to accept the Reserve Study as presented. Ms. Bagley made a second to the motion. The motion carried with all in favor.
- 555 Side, Street Side Exit Doors // Replacement Proposal, Review & Vote: The Board reviewed a proposal submitted by Redmond’s Lock and Key for the purpose of replacing the (2) two doors located on the 555 side of the property. The Board has several questions for Redmond’s Lock and Key, which SMC will seek the answers to.
- Earthquake Insurance Renewal // Proposal Review & Vote: The Board reviewed the earthquake insurance renewal insurance policy submitted by the Association’s insurance Agency, LaBarre/Oksnee Insurance. Ms. Schneider made a motion to accept the proposal as presented. Ms. Bagley made a second to the motion. The motion carried with all in favor.
NEXT MEETING
The date for the next open session Board of Directors meeting is Monday July 20, 2015 at 6:30 PM.
ADJOURNMENT
Meeting was adjourned at 7:34 PM.
Submitted by: Zach Sanfield
EXECUTIVE SESSION
An executive session was held (called to order at 7:36 PM) to review homeowner discipline matters and delinquent accounts. The meeting was adjourned at: 8:01 PM.
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696 ext. 205; Email: [email protected]; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.