April 20, 2015
BOARD MEMBERS PRESENT
Joe Engle, President; Betty Schneider, Treasurer; and Sandy Bagley, Secretary.
BOARD MEMBERS PRESENT
Frank Parker, Vice-President
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Zach Sanfield of Scott Management Company (SMC).
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Monday, April 20, 2015 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Engle called the meeting to order at 6:35 PM.
HOMEOWNER FINANCIAL COMMITTEE // REPORT BY MEMBER OF COMMITTEE
The chair of the Homeowner Financial Committee was not in attendance. A report was not given.
APPROVAL OF MEETING MINUTES // MARCH 16, 2015
Ms. Schneider made a motion to accept the March 2015 minutes as presented. Ms. Bagley made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
Ms. Schneider, Treasurer, reported that the Association’s financial position is strong and that there are very few delinquencies. Ms. Schneider made a motion to accept the March financial report. Ms. Bagley made a second to the motion. The motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Siding Repairs // Stucco Repairs at Balcony Overhangs // 406 & 416 Stucco Repairs // Project Status Update: It was reported that the siding repair project is now underway. The scaffolding for the project was erected on April 20th. Big Star Builders and the Siding Committee are continuing to work together as project gets started.
- Sun-Deck, Remove & Reinstall Project; Update on Discussion with Units Affected re Sliding Glass Door & Status Update on Statement of Work for Bidding Process; Jacuzzi Surface, Replace // Discussion: The committee (members are Mr. Schneider and Mr. Bagley) assisting the Board with this project are in the process of preparing a statement of work to be distributed to a group of contractors for bidding purposes. Mr. and Mrs. Schneider, and Mr. and Mrs. Bagley are in the process of meeting with the unit owners whose sliding doors will be affected by this project to discuss, and update each individual owner as well as to determine the level of cooperation that can be expected from the unit owners affected by this project. Ms. Kara Gifford of Unit #320, requested that the Board take into consideration absorbing the cost of any replacement of the sliding glass doors of the affected Units as a result of the sun deck reinstallation project.
- Rules & Regulations Proposed Changes re Shopping Cart Usage and Unit Construction Project(s) // Review of Comments Received// Shopping Cart Signage Proof // Review & Vote: The Board received no comments during the (30) thirty day comment and review period for the proposed rule change regarding shopping cart usage. Ms. Schneider made a motion to accept the proposed rule change as presented to the membership. Ms. Bagley made a second to the motion. The motion carried with all in favor. The Board reviewed the draft shopping cart usage signage presented by Signvertise. Ms. Schneider made a motion to proceed with ordering the new sign (one for each shopping cart area). In addition Ms. Schneider made a motion to order (8) eight similar signs to be affixed to the shopping carts at the property. Ms. Bagley made a second to the motion. The motion carried with all in favor.
- Unit 406/307 Leak // Status Update: Ms. Bagley advised that the tentative start date for the repairs to the leaking balcony drain and subsequent repairs to Unit #307 have been scheduled for April 29th.
- TABLED PROJECTS (12): The twelve (12) tabled projects will remain tabled at this time.
NEW BUSINESS
- Insurance Policy, Master Package, Renewal // Proposal Review & Vote: The Board reviewed the renewal insurance information for the Association’s master package, which is scheduled to renew in May. Ms. Schneider made a motion to accept the renewal package as presented. Ms. Bagley made a second to the motion. The motion carried with all in favor.
- 3rd and 5th Floor Tamper// Flow Replacement// Proposal Review and Vote: The Board reviewed a proposal submitted by Daron Fridman of Esparza Fire Protection for the cost of replacing (2) two flow switches, and (2) two tampers as recommend by the Association’s fire monitoring company. As it was unclear what the total cost of the job was going to be due to ambiguity noted on the proposal, SMC is to seek clarification and report back to Ms. Schneider with the cost. Authorization will be granted so long as the cost for the repairs fall within the approval limit.
NEXT MEETING
The date for the next open session Board of Directors meeting is Monday May 18, 2015 at 6:30 PM.
ADJOURNMENT
Meeting was adjourned at 7:28 PM.
Submitted by: Zach Sanfield
EXECUTIVE SESSION
An executive session was held (called to order at 7:29 PM) to review homeowner discipline matters and delinquent accounts. The meeting was adjourned at: 8:35 PM.
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696 ext. 205; Email: [email protected]; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.