May 18, 2015
BOARD MEMBERS PRESENT
Joe Engle, President; Frank Parker, Vice President; Betty Schneider, Treasurer; and Sandy Bagley, Secretary.
BOARD MEMBERS ABSENT
None
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Zach Sanfield of Scott Management Company (SMC).
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Monday, May 18, 2015 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Engle called the meeting to order at 6:32 PM.
HOMEOWNER FINANCIAL COMMITTEE // REPORT BY MEMBER OF COMMITTEE
The chair of the Homeowner Financial Committee was not in attendance. A report was not given.
APPROVAL OF MEETING MINUTES // April 20, 2015
Mr. Engle made a motion to accept the April 2015 minutes as presented. Ms. Bagley made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
Ms. Schneider, Treasurer, reported that the Association’s financial position is strong and that there are very few delinquencies. Ms. Schneider made a motion to accept the April financial report. Ms. Bagley made a second to the motion. The motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Siding Repairs // Stucco Repairs at Balcony Overhangs // 406 & 416 Stucco Repairs // Project Status Update: It was reported that the siding repair project is continuing and progress is being made. During the course of the project several plumbing repairs were found to be needed and the Board took a proactive approach in having Bert Meli Plumbing address the necessary repairs while the piping was exposed. Mr. Schneider, project chair, continues to provide frequent status updates and remains in close contact with the Board of Directors regarding the siding repair project.
- Sun-Deck, Remove & Reinstall Project; Update on Discussion with Units Affected re Sliding Glass Door & Status Update on Statement of Work for Bidding Process; Jacuzzi Surface, Replace // Discussion:The committee (members are Mr. Schneider and Mr. Bagley) assisting the Board with this project are in the process of preparing a statement of work to be distributed to a group of contractors for bidding purposes. Mr. and Mrs. Schneider, and Mr. and Mrs. Bagley are in the process of meeting with the unit owners whose sliding doors will be affected by this project to discuss, and update each individual owner as well as to determine the level of cooperation that can be expected from the unit owners affected by this project. It was mentioned that Mr. Engle will take the lead on reaching out the owners regarding discussing the responsibility of the cost of replacing the sliding doors.
- Unit 406/307 Leak // Status Update: It was reported that the repairs to the leaking balcony have been completed and that both Unit owners are satisfied with the results of the repairs.
- 3rd and 5th Floor Tamper// Flow Replacement// Proposal Review and Vote: It was reported that the replacement of the (2) two flow switches and (2) two tampers were replaced per the approved proposal submitted by Esparza Fire Protection.
- TABLED PROJECTS (12): The twelve (12) tabled projects will remain tabled at this time.
NEW BUSINESS
- Loading Zone Spaces Resized // Discussion: Ms. Schneider advised that the (2) two loading zone spaces are sized incorrectly and as a result cause a nuisance for owners trying to get in/out of their parking space(s) if a vehicle is parked in the loading zone. Gabi of A to Z Construction will be asked to contact Ms. Schneider to view the current loading zone area and submit a proposal for the restriping and resizing of the loading zones.
- Rain Gutter Repair, #406 & 535 Side Entrance // Proposal Review and Vote The Board reviewed a proposal submitted by Colarossi Inc. to remove and replace the rain gutter/downspout located near the pool deck (adjacent to the balcony of #406), remove and replace the downspout on the 535 side (near intercom) and to remove and replace the downspout located on the 555 side (south side). Ms. Schneider made a motion to accept the proposal as presented. Ms. Bagley made a second to the motion. The motion carried with all in favor.
- Unit #113 Water Damage // Status Update: It was reported that Gabi of A to Z Construction has completed the drywall repairs to Unit #113 as a result of a plumbing water intrusion.
- Stucco Underside, Balcony Repairs // Discussion: It was reported that the stucco located beneath the balconies of Units #109, #306, and #317 is in need of repair. The Board will be conducting a walkthrough of the property in June to inspect the stucco under all balconies and create a list of Units in need of repair.
- Reserve Study // No - Site Update // Engagement: The Board reviewed a proposal submitted by Association Reserves to complete the update no-site-visit Reserve Study as part of the three year loyalty plan which the Association is engaged in. Ms. Schneider made a motion to accept the proposal as presented. Ms. Bagley made a second to the motion. The motion carried with all in favor.
- Architectural Modification Request Review // #319: The Board reviewed a letter and proposal submitted by Unit #319 requesting Board authorization to proceed with interior modifications within the Unit. Ms. Schneider made a motion to approve the request pending confirmation from the Unit owner that the shower waste line will be changed, and not moved and that the proposed oven to be installed will be electric. Ms. Bagley made a second to the motion. The motion carried with all in favor.
NEXT MEETING
The date for the next open session Board of Directors meeting is Monday June 15, 2015 at 6:30 PM.
ADJOURNMENT
Meeting was adjourned at 7:29 PM.
Submitted by: Zach Sanfield
EXECUTIVE SESSION
An executive session was held (called to order at 7:29 PM) to review homeowner discipline matters and delinquent accounts.The meeting was adjourned at: 8:00 PM.
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696 ext. 205; Email: [email protected]; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.