CALL TO ORDER
The following are the Minutes of the Meeting of the Board of Directors of the Casa Bahia Condominium Owners Association, held on Monday, November 4, 2013, in the 535 Building Lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Joe Engle called the meeting to order at 7:10 PM.
BOARD MEMBERS PRESENT
Joe Engle, President; Frank Parker, Vice President; Dianne Merzel, Secretary; Betty Schneider, Treasurer and Sandy Bagley, Member-at-Large.
BOARD MEMBER(S) ABSENT None.
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT Ellona Hess of Scott Management Company (SMC).
APPOINTMENT OF OFFICER POSITIONS
The positions of the Board will remain the same.
HOMEOWNER FINANCIAL COMMITTEE – REPORT BY MEMBER OF COMMITTEE
The Committee did not have an official meeting but the Committee did relay to the Treasurer 2014 budget highlight reviews. One concern specifically pointed out was the opinion of the Homeowners in the attendance at the October meeting against the re-keying of the common area locks. The Committee recommended that the Board confer with Mr. Midstokke regarding the replacement of the spa heater. 555 Esplanade Condominium Owners Association
APPROVAL OF MEETING MINUTES
Ms. Merzel made a motion to accept the October 2013 minutes as drafted. Ms. Bagley made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
It was mentioned that as of the end of September 2013, there were no accounts in collection.
HOMEOWNERS FORUM
This Forum took place as a part of the Annual Meeting. During this Board Meeting the Homeowner of Unit #402, Garth Gilpin, presented concerns to the Board regarding the handling of and expenses incurred for the recent water intrusion incident from his Unit down into Unit #302.
OLD BUSINESS
1. 2014 Annual Budget: Review/Vote: Scott Management presented to the Board a draft budget for the 2014 fiscal year. Ms. Schneider and Mr. Engle presented the Board with a second version of the draft budget. It was mentioned that the budget for 2014 does not incorporate an increase in the monthly assessments or a special assessment. Ms. Bagley made a motion to accept the draft budget as presented (the second version). Dr. Parker made a second to the motion. The motion carried with all in favor.
2. Bicycle Rooms Clean-Out Project and Paddle Board Storage Ideas: Status Update/Discuss: There were no updates on this project.
3. Five Year Fire Sprinkler Certification: Unit Interior and Common Area Repairs: Status Updates: Esparaza Fire Protection is currently working on repairing the fire sprinkler system deficiencies in the common areas. Letters were sent to Homeowners, respectively, who have items that need to be corrected in their Unit, regarding what repairs/replacements are needed, what the associated costs 555 Esplanade Condominium Owners Association will be, and that they should expect a call from Mr. Daron Friedman of Esparaza Fire Protection to schedule the work to be done. Ms. Schneider advised that she will contact Mr. Friedman and volunteer to assist him with the scheduling of the Unit interior repairs, and any outstanding common area repairs.
4. Hallway Renovation Project: Status Update: a) Proposal/Information on Unit Door Hardware; b) Proposed Changes to the Rules and Regulations re: Front Entry Door Replacement Hardware; c) Proposal on Replacement of Common Area Door Hardware: Review/Vote: Ms. Merzel recapped the minutes of the Committee’s last meeting (held on October 30). As far as the timing of the project, the Committee has contacted Moffitt Electric to see if the electrical portion of the project could be scheduled for mid-December. The Committee will prepare all the contracts for the selected contractors, and those should be available for Board approval at the December meeting. a) The Committee has reached the decision of offering two options to the Homeowners for Unit front entry door replacement hardware, which are: Hardware to include the wrap around enforcement piece with the Committee’s selected hardware (in the oil rubbed bronze finish) OR Hardware to not include the wrap around enforcement, which will allow the Homeowner to select a different color for the hardware on the interior side of the door. If the Homeowner elects to proceed with the second option, the Homeowner will accept any/all liability for any damage done to the door during the installation of the hardware. A letter will be sent out to the Homeowners (as an insert with a monthly statement) with information on how to order the replacement hardware (to be installed by Redmond’s Lock and Key as a part of the Hallway Renovation Project).
5. Isolation Valves, Installation of: Discuss: Mr. Midstokke previously recommended that the Board consider installing isolation valves on risers (for individual stacks) each time the 555 Esplanade Condominium Owners Association water supply is shut off so as to minimize the inconvenience imposed on Homeowners during water shut-offs (as in, limiting the amount of Units affected). Mr. Midstokke will be meeting with a group of plumbing companies to obtain their assessments and/or proposals on this installation project.
6. Spa Heater, Replacement Of: Proposal Review/Vote: The Board reviewed the revised proposal submitted by Browning’s Pool to replace the spa heater. The Board is working together with Mr. Midstokke on selecting a final heater replacement/proposal.
7. Vinyl Windows, Consideration towards Changing Rules and Regulations/Policy and Procedure: Review Homeowner Responses (if any): A letter regarding this subject was distributed to the Owners, as per the Board’s approval, with the November statements. Homeowners, via the letter, were asked to submit their feedback by December 2. Ms. Schneider, Mr. Drale, and Ms. Cutten will work together as a Committee on this project.
8. TABLED PROJECTS
NEW BUSINESS
1. G1 Concrete Floor Repairs: Proposal Review/Vote: The Board reviewed the proposal submitted by Simich Construction for the repairs to the concrete slab at garage level 1. Ace Concrete will be asked to bid on this project as well. Ms. Schneider suggested that the Board include addressing the other cracks present on G1, G2, G3 & G4 as a part of this project. Mr. Schneider will be asked to prepare the SOW for this larger project. A project manager will then need to be assigned to handle this project. 555 Esplanade Condominium Owners Association.
NEXT MEETING Monday, December 16, 2013, 6:30 PM.
ADJOURNMENT
Meeting was adjourned at 8:03 PM. Submitted by: Ellona Hess
EXECUTIVE SESSION
An Executive Session was held to discuss a move-out fee question, the charge-back of certain expenses incurred by the Association to a certain Owner’s account, a legal question, the replacement of the spa heater, a delinquent account, and a homeowner discipline matter. The meeting was adjourned at: 8:32 PM.
PLEASE NOTE: Any grievance or clarification on issues can be
addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Ellona Hess at Scott Management Company (Phone: 310-370-2696 ext. 205; Email:
[email protected];
Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia. 555 Esplanade Condominium Owners Association
Page 5 of 5