BOARD OF DIRECTORS MEETING MINUTES
February 18, 2020
BOARD MEMBERS PRESENT
Joe Engle, President; Sandy Bagley, Secretary / Treasurer and Ed Ring, Member at Large
BOARD MEMBER(S) ABSENT
Alan Bates, Vice President and Victor Blanc, Member at Large
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, February 18, 2020 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Engle called the meeting to order at 6:36 PM.
APPROVAL OF MEETING MINUTES
Mr. Engle made a motion to accept the January 21, 2020 meeting minutes as drafted. Ms. Bagley made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
Approval of the January 2020 Financial Report was tabled due to the report not yet being received.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- 17 Stack Balcony Deck Repairs: While WICR Waterproofing & Decking was on-site they noticed that the 17 stack balconies are in poor condition. The unit owners have been informed of the same and have obtained proposals from WICR for the needed repairs. Unit 317 presented a proposal from Ewell Construction for destructive testing to the corner post. The Board would ProTec Building Services to also inspect this post and provide their recommendations.
- Balcony Railing Repairs: It was reported that this project is progressing. A change order from Morison Construction for stainless-steel brackets is pending.
- Hydro-jetting: The Board reviewed hydro jetting proposals from LA Hydro-jet and Radisic Plumbing. SMC is to contact Jose Rodriguez formerly from Bert Meli Plumbing to see if he can assist with this project.
- SB 323 / Election Rules: Senate Bill 323 went into effect on January 1, 2020 and requires all community Associations to adopt new election rules. The Board reviewed the drafted set of new election rules provided by Wolf, Rifkin, Shapiro, Schulman & Rabkin, LLP. Ms. Bagley made a motion to approve for the rules to be sent to the homeowners for the required 28-day comment period. Mr. Ring made a second to the motion and the motion carried with all in favor.
- Smoke Detector Replacement: Southland Fire was dispatched to the property due to a hallway smoke detector that was sounding. Bob provided a proposal to replace all sixteen (16) detectors due to updated smoke alarm requirements pursuant to Healthy and Safety Code Section 13114. Mr. Engle made a motion to approve for Southland Fire to have them all replaced for $2,500. Ms. Bagley made a second to the motion and the motion carried with all in favor.
- Spa Fence Insurance Requirement: The Association’s insurance carrier is requiring that a fence be installed around the spa. Several proposals have been obtained from multiple vendors to install a railing fence around the spa, to install a glass fence around the spa, to remove the spa as well as to resurface the spa. The Board is putting this information together for the membership to vote on if they would prefer to remove the spa or keep it with the installation of a fence. SMC drafted a ballot and the Board would like more time to review and edit it before submitting to the homeowners for a membership vote.
- Sundeck Resurfacing: Craig Schlumbohm from Pacific Construction Analysts met with a few of the Board member on-site in order to walk the property and answer any questions related to their project consulting proposal. This project’s scope of work is contingent upon the decision that is to be made on the spa.
- Amazon Key for Delivery: The Board met a representative from Amazon Key who proposed to install their equipment, free of charge, in order to obtain temporary access to the property for deliveries. The Board agreed to proceed with having this installed.
- Gym Room Repairs from Water Damage Loss: Due to a water leak originating from unit 115 the gym room is in need of repair. A proposal from A-Z Construction was reviewed. The Board would like an additional proposal from ProTec Building Services.
- Monthly Walk-Thru Report: Two (2) Board members performed the monthly walk-thru. The common areas, including the gym, were inspected.
- Vent Strip Decay onto 307 Balcony: It was reported that a vent strip underneath the roof above unit 307 is old, rusty and dropping debris onto the balcony. ProTec Building Services inspected it and proposed to replace the corroded vent and patch the surrounding stucco at a not to exceed amount of $2,400. Mr. Engle made a motion to approve for them to proceed. Ms. Bagley made a second to the motion. The motion carried with all in favor.
Tuesday, March 17, 2020 at 1:00 PM
ADJOURNMENT
Meeting was adjourned at 8:05 PM
EXECUTIVE SESSION
An executive session was called to order at 8:06 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 8:25 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.