BOARD OF DIRECTORS MEETING MINUTES
May 19, 2020
BOARD MEMBERS PRESENT
Joe Engle, President; Sandy Bagley, Secretary / Treasurer; Ed Ring, Member at Large and Victor Blanc, Member at Large
BOARD MEMBER(S) ABSENT
Alan Bates, Vice President
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, May 19, 2020 via Zoom. A quorum of Board Members was established and Mr. Engle called the meeting to order at 1:30 PM.
APPROVAL OF MEETING MINUTES
Ms. Bagley made a motion to accept the April 21, 2020 meeting minutes as drafted. Mr. Ring made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
The Board reviewed the April 2020 Financial Report. A miscoded expense will be corrected.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- 17 Stack Balcony Deck Repairs: While WICR Waterproofing & Decking was on-site they noticed that the 17 stack balconies are in poor condition. The unit owners have been informed of the same and have obtained proposals from WICR for the needed repairs. Unit 317 presented a proposal from Ewell Construction for destructive testing. Additional proposals were obtained from CMS and PCW. The Board agreed to have PCW proceed with the destructive testing at unit 317. This has been scheduled for June 15th.
- Balcony Railing Repairs: It was reported that, despite several attempts, no one has heard back from Stephen with Morison Construction. The Board discussed coming up with a plan B in order to get the railing repairs completed.
- Gym Room Repairs from Water Damage Loss: Due to a water leak originating from unit 115 the gym room is in need of repair. The drywall repairs have been completed by A-Z Construction and the Board reviewed their proposal to replace the gym flooring. The Board agreed to table this.
- Hydro-jetting: The Board reviewed hydro jetting proposals from LA Hydro-jet and Radisic Plumbing. A third proposal from Jose Rodriguez, formerly from Bert Meli Plumbing, is pending.
- Retaining Wall Replacement: The retaining wall near the front of the property, which supports the front landscape appears to be in need of replacement. The Board reviewed a proposal received from A-Z Construction and are looking into different replacement options.
- Spa Fence Insurance Requirement: The Association’s insurance carrier is requiring that a fence be installed around the spa. Several proposals have been obtained from multiple vendors to install a railing fence around the spa, to install a glass fence around the spa, to remove the spa as well as to resurface the spa. The decision on whether to remove the spa or keep it with the installation of a fence was put out to a membership vote. The ballots will be tabulated at the next meeting.
- Sundeck Resurfacing: This project’s scope of work is contingent upon the decision that is to be made on the spa.
- Monthly Walk-Thru Report: Two (2) Board members are scheduled to perform the monthly walk-thru next week. The common areas, including the gym, will be inspected.
- Landscape Maintenance: The Board discussed the dissatisfaction of service being provided by Tropicana Landscape, specifically with regards to the beach side landscape. The Board reviewed landscape maintenance proposals and will meet with a gardener on-site next week.
- Lobby Door Security / Mag Locks: The Board discussed the most recent break-in and reviewed a proposal from Redmond Security to install a mag lock on the lobby doors. The Board would like more time to investigate this option. SMC is to inquire about adding an additional plate on top of the newly installed one in order to make it more difficult to pry open.
- Residential Restrictions: It was reported that many homeowners violate the Association’s move in / out rules. The Board discussed options to have these rules better enforced.
Tuesday, June 16, 2020 at 1:30 PM
ADJOURNMENT
Meeting was adjourned at 3:22 PM
EXECUTIVE SESSION
An executive session was called to order at 2:23 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 3:45 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.