BOARD OF DIRECTORS MEETING MINUTES
August 18, 2020
BOARD MEMBERS PRESENT
Joe Engle, President; Sandy Bagley, Secretary / Treasurer; Ed Ring, Member at Large and Victor Blanc, Member at Large
BOARD MEMBER(S) ABSENT
Alan Bates, Vice President
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, August 18, 2020 via Zoom. A quorum of Board Members was established, and Mr. Engle called the meeting to order at 1:40 PM.
APPROVAL OF MEETING MINUTES
Mr. Engle made a motion to accept the July 21, 2020 meeting minutes as drafted. Mr. Ring made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
The Board reviewed and approved the July 2020 Financial Report.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- 17 Stack Balcony Deck Repairs: While WICR Waterproofing & Decking was on-site they noticed that the 17 stack balconies are in poor condition. The unit owners have been informed of the same and are obtaining proposals for the needed repairs. Unit 317 presented the need for destructive testing to the deck and beam. PCW completed the destructive testing at unit 317 and submitted a proposal for the needed repairs. The Board performed an emergency email vote to approve the proposal.
- Balcony Railing Repairs: Ed Hixon from ProTec Building Services attended the meeting to provide an update on the remining balcony railing repairs. They are currently working on inspecting each unit in order to provide a proposal.
- Common Area Door Locks & Cameras: The Board is still reviewing different options to increase security including additional cameras as well as the recommended mag locks. A proposal from Valley Alarm to install an access control system was reviewed. Due to cost, the Board agreed to table until next year.
- Digital Front Door Locks: An owner is requesting to have a digital lock on the unit’s front door. The Board would like to select two (2) options for homeowners to choose from in order to keep a consistent look. Mr. Blanc will research and present different options.
- Exterior Retaining Walls Replacement: The exterior wood pole retaining walls near the front of the property, which supports the front landscape are in need of replacement. A-Z Construction was approved and informed the Board of the need for a soil report in order for them to provide the needed plot survey. Mr. Blanc made a motion to approve NorCal Engineering’s proposal. Ms. Bagley made a second to the motion and the motion carried with all in favor.
- Gym Room Repairs from Water Damage Loss: Due to a water leak originating from unit 115 the gym room is in need of repair. The drywall repairs have been completed by A-Z Construction. The Board reviewed a plan presented by Mr. Blanc to upgrade the gym with new equipment, lighting and flooring. Mr. Engle made a motion to accept the proposed plan and increase the budget to $12K. Ms. Bagley made a second to the motion. The motion carried with all in favor.
- Hydro-jetting: The Board reviewed hydro jetting proposals from LA Hydro-jet, Radisic Plumbing and JR Plumbing. The Board would like to use JR Plumbing but would like to negotiate pricing and develop a prioritized schedule.
- Landscape Maintenance: The Board reviewed landscape maintenance proposals from Bennett Landscape, Finley’s, Rancho CA Landscape and Trees Unlimited. Martin Arroyo’s proposal, copy of license and insurance are pending. Ms. Schneider met with a landscape architect who provided recommendation for the beach side landscape.
- Sundeck Resurfacing & Spa Cover: The Board reviewed a drafted scope of work for the sundeck resurfacing and covering of the spa. Ms. Bagley made a motion to approve the scope of work to be submitted to the bidding contractors. Mr. Ring made a second to the motion. The motion carried with all in favor.
- Waste Bin Lineup on Esplanade: The Board is dissatisfied with Athens Services lining multiple waste bins outside the property on Esplanade. SMC issued a letter to the City regarding this. Ms. Bagley spoke to an officer who advised that they are not able to use the center island to park the bins because the bins do not have breaks. Ms. Bagley recommended, and the Board agreed, to set up a meeting with Athens management to come to a solution.
- Monthly Walk-Thru Report: Two (2) Board members performed the monthly walk-thru. The common areas, including the gym, were inspected.
Tuesday, September 15, 2020 at 1:30 PM
ADJOURNMENT
Meeting was adjourned at 3:22 PM
EXECUTIVE SESSION
An executive session was called to order at 3:22 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 3:40 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.