BOARD OF DIRECTORS MEETING MINUTES
July 21, 2020
BOARD MEMBERS PRESENT
Joe Engle, President; Sandy Bagley, Secretary / Treasurer; Ed Ring, Member at Large and Victor Blanc, Member at Large
BOARD MEMBER(S) ABSENT
Alan Bates, Vice President
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, July 21, 2020 via Zoom. A quorum of Board Members was established, and Mr. Engle called the meeting to order at 1:36 PM.
APPROVAL OF MEETING MINUTES
Mr. Engle made a motion to accept the June 16, 2020 meeting minutes as drafted. Mr. Ring made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
The Board reviewed and approved the June 2020 Financial Report.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- 17 Stack Balcony Deck Repairs: While WICR Waterproofing & Decking was on-site they noticed that the 17 stack balconies are in poor condition. The unit owners have been informed of the same and are obtaining proposals for the needed repairs. Unit 317 presented the need for destructive testing to the deck and beam. PCW completed the destructive testing at unit 317 and submitted a proposal for the needed repairs. The Board performed an emergency email vote to approve the proposal.
- Balcony Railing Repairs: Ed Hixon from ProTec Building Services attended the meeting to provide an update on the remining balcony railing repairs. They are currently working on inspecting each unit in order to provide a proposal.
- Exterior Retaining Walls Replacement: The exterior wood pole retaining walls near the front of the property, which supports the front landscape are in need of replacement. The Board reviewed proposals from A-Z Construction, Streamline Construction & Sunrise Construction. Ms. Bagley made a motion to approve A-Z Construction proposal and for them to obtain a City permit. Mr. Blanc made a second to the motion and the motion carried with all in favor.
- Gym Room Repairs from Water Damage Loss: Due to a water leak originating from unit 115 the gym room is in need of repair. The drywall repairs have been completed by A-Z Construction. The Board reviewed proposals from A-Z Construction and ProTec to replace the gym flooring. The Board also reviewed a plan presented by Mr. Blanc to upgrade the gym with new equipment. Mr. Engle made a motion to approve for the committee to proceed with the recommendations at a not to exceed amount of $10K. Mr. Ring made a second to the motion. The motion carried with all in favor.
- Hydro-jetting: The Board reviewed hydro jetting proposals from LA Hydro-jet, Radisic Plumbing and JR Plumbing. The Board would like to use JR Plumbing but would like to negotiate pricing and develop a prioritized schedule.
- Spa Fence Insurance Requirement: The Association’s insurance carrier is requiring that a fence be installed around the spa. Several proposals have been obtained from multiple vendors to install a railing fence around the spa, to install a glass fence around the spa, to remove the spa as well as to resurface the spa. The decision on whether to remove the spa or keep it with the installation of a fence was put out to a membership vote. A total of 41 ballots were received. Twenty (20) owners voted to keep the spa and twenty-one (21) owners voted to remove the spa. Mr. Ring made a motion to have the spa removed. Mr. Engle made a second to the motion. The motion carried with all in favor. After the sundeck is resurfaced, the Board would like to put something else in its place such as a mosaic mural.
- Sundeck Resurfacing: Since the Board agreed to remove the spa, SMC will now go out to bid for the removal in conjunction with the sundeck resurfacing.
- Waste Bin Lineup on Esplanade: The Board is dissatisfied with Athens Services lining multiple waste bins outside the property on Esplanade. SMC issued a letter to the City regarding this. Ms. Bagley spoke to an officer who advised that they are not able to use the center island to park the bins because the bins do not have breaks. Ms. Bagley recommended, and the Board agreed, to set up a meeting with Athens management to come to a solution.
- Digital Front Door Locks: An owner is requesting to have a digital lock on the unit’s front door. The Board would like to select two (2) options for homeowners to choose from in order to keep a consistent look. Mr. Blanc will research and present different options.
- HOA Shared Drive: The Board discussed the possibility of having a shared drive to easily share and edit Association documents such as meeting agendas, minutes, proposals, etc. SMC recommended using Google Drive and will put it together by next month.
- Monthly Walk-Thru Report: Two (2) Board members performed the monthly walk-thru. The common areas, including the gym, were inspected.
- Landscape Maintenance: The Board reviewed landscape maintenance proposals from Bennett Landscape, Finley’s, Rancho CA Landscape and Trees Unlimited. Martin Arroyo’s proposal, copy of license and insurance are pending. The Board agreed to table the vote until that is received.
- Security / Door Locks & Cameras: The Board is still reviewing different options to increase security including additional cameras as well as the recommended mag locks. A proposal from Valley Alarm to install an access control system was reviewed.
- Unit 115 Concrete Cracks: Large cracks in the concrete were found after lifting the carpet in this unit. NAST Enterprises Corp. inspected the unit and provided a detailed report of their findings and recommended repairs. The Board reviewed proposals from Ewell Construction and PCW for the needed repairs and performed an emergency email vote to approve Ewell Constructions proposal.
- Unit 419 Deck Repair Requests: The Board reviewed a request from the unit owner to proceed with deck repairs to be done by Ewell Construction. Ms. Bagley made a motion to approve Ewell Construction’s proposal to replace the balcony railing brackets. Mr. Ring made a second to the motion and the motion carried with all in favor.
- On-Site Postings: It was reported that residents are altering or removing Association posted notices. Because of this, the Board agreed to purchase locked bulletin boards for the elevators.
Tuesday, August 18, 2020 at 1:30 PM
ADJOURNMENT
Meeting was adjourned at 4 PM
EXECUTIVE SESSION
An executive session was called to order at 4 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 4:15 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.