BOARD OF DIRECTORS MEETING MINUTES
November 17, 2020
BOARD MEMBERS PRESENT
Joe Engle, President; Sandy Bagley, Secretary; Ed Ring, Vice President and Victor Blanc, Treasurer
BOARD MEMBER(S) ABSENT
None
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Yamile Illidge-Colen of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, November 17, 2020 via Zoom. A quorum of Board Members was established, and Mr. Engle called the meeting to order at 1:35 PM.
APPROVAL OF MEETING MINUTES
Ms. Bagley made a motion to accept the October 20, 2020 meeting minutes as drafted. Mr. Engle made a second to the motion. The motion carried with all in favor. With the approved budget attached.
TREASURERS REPORT
The Board tabled the approval of the October 2020 Financial Report.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- 17 Stack Balcony Deck Repairs: Mr. Engle made a motion to approve Ewell Construction’s scope of work for unit 517 along with the Association’s responsibility to replace the deck flashings. Mr. Ring made a second to the motion. The motion carried with all in favor.
- Balcony Railing Repairs: Ed Ring will work with Ed Hixon from Pro Tech to verify railings repairs are complete.
- Digital Front Door Locks: The Board to draft a policy and procedure for implementing the digital front door lock recommendation. Mr. Engle and Ms. Bagley will work together in developing the policy and procedure.
- Exterior Retaining Walls Replacement: Mr. Blanc to work with A to Z Construction and P.V Engineering to determine a schedule for the construction to begin, which may based upon weather go beyond March. The Retaining Wall Committee will work with Unit #105 to develop a plan for including upgraded patio, which will be at the owner’s expense.
- Gym Room Repairs from Water Damage Loss: The Board is currently working on a protocol for the reopening of the gym. Yamile Illidge-Colen, SMC to follow up with the state requirements are for “commercial gym usage”.
- Hydro-jetting: Yamile Illidge-Colen, SMC and Mr. Engle to meet with Mrs. Betty Schneider to discuss implementation of the hydro-jetting schedule.
- Sundeck Resurfacing & Spa Cover: The Board has agreed Mr. Engel to work with Ewell Construction to get a better understanding of the scope of the project, and to refine his proposal.
- LED Lighting: The Board reviewed proposals from Moffitt Electric and Protec. The Board will continue to analyze proposals.
- Landscape Maintenance and Upgrade: Rancho CA Landscape to start as the maintenance contractor on December 1, 2020. Ms. Bagley and Mrs. Betty Schneider to analyze what it is needed on the west side to upgrade the landscape.
NEW BUSINESS
Lobby Doors Security: Mr. Blanc and Mr. Ed Schneider, Lobby Door Lock Committee will provide a recommendation for a secure lock for the lobby front door. Mr. Ring is investigating the installation of locks to the garage and hallway, as well as the keyless security inside the elevator.
Walk Thru: Ms. Bagley, Mr. Ring, and Mr. Blanc provided a walk thru report which included the Gym.
NEXT MEETING
Tuesday, December 15, 2020 at 1:30 PM via Zoom
ADJOURNMENT
Meeting was adjourned at 3:03 PM
EXECUTIVE SESSION
An executive session was called to order at 3:04 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 3:29 PM.
Submitted by: Yamile Illidge-Colen
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.
APPROVED ON December 15, 2020