BOARD OF DIRECTORS MEETING MINUTES
October 20, 2020
BOARD MEMBERS PRESENT
Joe Engle, President; Sandy Bagley, Secretary; Ed Ring, Vice President and Victor Blanc, Treasurer
BOARD MEMBER(S) ABSENT
None
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, October 20, 2020 via Zoom. A quorum of Board Members was established, and Mr. Engle called the meeting to order at 1:35 PM.
APPROVAL OF MEETING MINUTES
Ms. Bagley made a motion to accept the September 15, 2020 meeting minutes as drafted. Mr. Ring made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
The Board tabled the approval of the September 2020 Financial Report.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
APPOINTMENT OF OFFICERS
Mr. Engle made a motion to appoint Vic Blanc as Treasurer and Ed Ring as Vice President. Ms. Bagley will remain as Secretary and Mr. Engle is to remain as president. Ms. Bagley made a second to the motion. The motion carried with all in favor.
OLD BUSINESS
- 2021 Proposed Budget: The Board reviewed the drafted annual budget. Ms. Bagley made a motion to approve the budget with no change in assessments. Mr. Ring made a second to the motion. A vote took place and the motion carried with all in favor.
- 17 Stack Balcony Deck Repairs: While WICR Waterproofing & Decking was on-site they noticed that the 17 stack balconies are in poor condition. The unit owners have been informed of the same and are obtaining proposals for the needed repairs. Unit 317 repairs have been completed by PCW. Mr. Ring made a motion to approve Ewell Construction’s scope of work for unit 517 along with the Association’s responsibility to replace the deck flashings. Mr. Engle made a second to the motion. The motion carried with all in favor.
- Balcony Railing Repairs: Ed Hixon from ProTec Building Services is scheduling with the remaining homeowners to complete the railing repairs.
- Digital Front Door Locks: An owner is requesting to have a digital lock on the unit’s front door. The Board would like to select two (2) options for homeowners to choose from in order to keep a consistent look. Mr. Blanc presented several smart door lock options and recommended the Schlage keypad for the gym and the Schlage smart wifi deadbolt or Yale CBA lock for the unit front doors. Mr. Blanc is testing out the Yale model and the Board plans to make a decision at the next meeting.
- Exterior Retaining Walls Replacement: The exterior wood pole retaining walls near the front of the property, which supports the front landscape are in need of replacement. A-Z Construction was approved and informed the Board of the need for a soil report in order for them to provide the needed plot survey. NorCal Engineering’s soil report was received and provided to A-Z Construction and PV Engineering. The Board reviewed proposal from PV Engineering to provide a full site survey as well as structural calculations and plans for the new retaining wall. Mr. Engle made a motion to approve both proposals. Mr. Blanc made a second to the motion and the motion carried with all in favor.
- Gym Room Repairs from Water Damage Loss: Due to a water leak originating from unit 115, the gym room is in need of repair. The drywall repairs have been completed by A-Z Construction. The Board reviewed and approved a plan presented by Mr. Blanc to upgrade the gym with new equipment, lighting and flooring. Mr. Blanc provided an update on the status of the gym renovations and COVID compliance.
- Hydro-jetting: The Board reviewed hydro jetting proposals from LA Hydro-jet, Radisic Plumbing and JR Plumbing. Mr. Engle made a motion to approve JR Plumbing and to coordinate a time to discuss the schedule. Mr. Ring made a second to the motion and the motion carried with all in favor.
- Landscape Maintenance: The Board reviewed landscape maintenance proposals from Bennett Landscape, Finley’s, Rancho CA Landscape and Trees Unlimited. Martin Arroyo’s proposal, copy of license and insurance are pending. Mr. Engle made a motion to terminate service with Tropicana Landscape and approve Rancho California’s proposal. Mr. Ring made a second to the motion. The motion carried with all in favor.
- Reserve Study Report Update: The Board reviewed and approved the drafted reserve study with a site-visit report.
- Sundeck Resurfacing & Spa Cover: It was reported that the revised approved scope of work has been submitted to Ewell Construction, PCW and Professional Services Construction to request their proposals. The Board reviewed proposals from Ewell Construction and Professional Services Construction. The Board would like for Professional Services Construction to revise their bid to be for resurfacing the existing deck rather than removing and replacing it. SMC will continue to follow up with PCS for their proposal.
- Monthly Walk-Thru Report: Two (2) Board members performed the monthly walk-thru. The common areas, including the gym, were inspected.
- LED Lighting: The Board reviewed a proposal from Moffitt Electric to replace the common area lights with LED. The Board would like for light and bright looking lights with 4000 lumens to be used. The Board would also like to get a second proposal from ProTec Building Services.
Tuesday, November 17, 2020 at 1:30 PM
ADJOURNMENT
Meeting was adjourned at 4:37 PM
EXECUTIVE SESSION
An executive session was called to order at 4:37 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 4:50 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.