BOARD OF DIRECTORS MEETING MINUTES
Tuesday, March 26, 2024
BOARD MEMBER ATTENDANCE
Present: Joe Engle, President; Betty Schneider, Treasurer; Sandy Bagley, Secretary; Steve Chipman, Member-at-Large (left at 10:30 AM; returned for the executive session).
Absent: Victor Blanc, Vice-President.
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Ellona Hess of Scott Management Company (SMC)
CALL TO ORDER
These are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, March 26, 2024, via Zoom. A quorum of Board Members was established, and Mr. Engle called the meeting to order at 10:02 AM.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
APPROVAL OF BOD MEETING MINUTES
MOTION Mr. Engle made a motion to approve the 2/20/24 meeting minutes, to which Ms. Bagley made a second. The motion carried unanimously.
APPROVAL OF MONTHLY FINANCIAL REPORT
The January and February monthly financial reports were reviewed.
MOTION Ms. Schneider made a motion to accept the January and February financial reports, to which Ms. Bagley made a second to the motion. The motion carried unanimously.
OLD BUSINESS
- Sundeck Resurface Project The project began on 7/10/23 and is now complete, except for several items from the “punch list” and the resolution of 2 large linear bubbles that appeared on the deck in January. Pacific Construction Analysts (PCA) and the CEO of WICR are in discussion to address the matter.
- Structural Integrity Analysis of the Building & Garages The Board commenced a 3 phase project to have the structural integrity of the building analyzed. (See earlier minutes for more information on Phases I and II.) PHASE III is for inspecting balconies, in compliance with Senate Bill 326 (SB326). One Structural, Inc. dba Balcony1 conducted the inspections. They are calling for repairs to 8 (out of 70) balconies. The Board would like to establish an AdHoc advisory Committee to assist the Board with moving this project forward. In the meantime, Ms. Schneider will share the report with Structural Preservation, to see if they would be interested in submitting a proposal for the repairs to the 8 balconies, and to offer waterproofing of the balcony floor surfaces (which is an Owner responsibility).
- 504 Balcony Repairs The submission for slider repairs by the Owner of Unit 504 is still pending. They are waiting to be able to perform a water test, which may take place once the sundeck project is signed off.
- Access Control System Data cannot be sent to or received from the 535 Doorking/callbox. Marina Security Gates tried as well on their end and received the same error message. They are proposing to install Doorking’s cellular voice adapter to resolve the issue. The Board would like to keep up with technology and consider upgrading the system, to include video with wireless capability and no hard wiring. Mr. Blanc presented a proposal and information by ButterflyMX and Mr. Chipman presented a proposal by Swiftlane. As Mr. Blanc and Mr. Chipman were not present for this discussion, the Board agreed to defer this item until the April meeting.
- Door Alarms (with Remote Monitoring Capabilities) The door alarms were turned off, due to repeated instances of the alarms being activated. Mr. Schneider presented hardware to alarm the doors with sensors that will notify the Board on the phone when 1 or more of the doors is opened. The Board granted Ms. Schneider and Mr. Blanc a $500 limit to continue to explore this, and buy equipment, and test if needed.
- Entryway Light Fixtures Mr. Engle confirmed that he located a replacement fixture.
- Electric Vehicle Charging Mr. Pabst reported the Association’s application for SCE’s Charge Ready Program was denied based on Casa Bahia’s geographical location. Will Eidelhuber of Utilisource advised Mr. Pabst that there is a new program, “Communities in Charge” funded by the State of CA. They will be accepting new applications in May. Mr. Pabst will work together with Mr. Eidelhuber to prepare the Association’s application. (See the 2/20/24 minutes for more information.)
- Repair, Paint Exterior Wood & Stucco Surfaces This project will be revisited in July.
- 2023 Annual Review by CPA Michael E. Klein, CPA, presented his Review for the fiscal year which ended 12/31/23 on 3/12. The Board has an executive-topic related comment pertaining to the Review. Therefore, further discussion and/or the vote to accept the Review will be deferred until the April meeting.
- Reserve Study Update Association Reserves presented the 2025 Update “No-Site-Visit” on 3/13/24. The Board will review the Study and plan to further discuss the Study’s findings at the April meeting.
- Evaluation & Replacement of Electrical Breaker Boxes Unit 301/Mr. Blanc hired Boysen Electrical to replace his Zinsco panel with a UL-listed panel. A City permit was applied for and signed off. The Board will plan to put together a letter to the Membership, recommending that Owners who have a Zinsco panel arrange to replace it. Although the panels were considered safe at the time they were installed, due to increased electrical loads and documented incidents of fires/electrical shock throughout the country, these types of panels should now be replaced.
- Resolution to Record Lien MOTION Ms. Schneider made a motion to record a lien against parcel lot 7508-003-111, to which Ms. Bagley made a second. The motion carried unanimously.
ADJOURNMENT | CONFIRM NEXT MEETING DATE
The meeting was adjourned at 10:52 AM. The next meeting of the Board is scheduled to take place on Tuesday, April 16, 2024, 10 AM via Zoom.
EXECUTIVE SESSION
An executive session was called to order at 10:53 AM to review the executive session meeting minutes, a governing document enforcement matter, and a legal matter. The meeting was adjourned at 11:38 AM.