555 ESPLANADE CONDOMINIUM OWNERS ASSOCIATION August 18, 2014
CALL TO ORDER
The following are the Minutes of the Meeting of the Board of Directors of the Casa Bahia Condominium Owners Association, held on Monday, August 18, 2014, in the 535 Building Lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Joe Engle called the meeting to order at 6:38 PM.
BOARD MEMBERS PRESENT
Joe Engle, President; Frank Parker, Vice-President; Betty Schneider, Treasurer and Sandy Bagley, Secretary.
BOARD MEMBER(S) ABSENT
None
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Ellona Hess of Scott Management Company (SMC).
HOMEOWNER FINANCIAL COMMITTEE – REPORT BY MEMBER OF COMMITTEE
The Chair of the Homeowner Financial Committee was not in attendance. A report was not given.
APPROVAL OF MEETING MINUTES
Ms. Bagley made a motion to accept the July 2014 minutes as presented. Ms. Schneider made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
The Treasurer, Ms. Schneider, reported that the Association is still running a little bit under budget (approximately $20,000), which is mainly due to the fact that the hydro-jetting project for the year has not yet commenced. The reserves will rise once the July 2014 special assessment funds are transferred. The Association’s reserve account should at that point be 53% funded. Ms. Schneider made a motion to accept the July 2014 financial report. Dr. Parker made a second to the motion. The motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were afforded the opportunity to address the Board with their questions and/or concerns, comments, etc.
OLD BUSINESS
- Beach Side Fencing Repairs and Improvements // Status Update: A to Z Construction submitted an updated proposal for repairs and improvements to the beach side fencing. The cost of the updated proposal is $1,200.00. At the July meeting the Board pre-approved the revised proposal, for an amount not to exceed $1,200.00. The Board reviewed the revised proposal and confirmed that it included the appropriate scope of work. A to Z was notified of the Board’s approval and the order for the materials was placed.
- Dryer Vent Cover Replacement Project, East Side // Status Update: A to Z Construction submitted a proposal to replace the four (4) dryer vent covers on the east side. The proposal was approved and the project is underway.
- Electrical Room, Protective Enclosure for Fire Alarm System Panel: Proposal Review/Vote: In December 2013, the main fire panel was vandalized. To best mitigate future possible occurrences of vandalism in the electrical room (where this panel is located), and based on feedback from the City (Captain Harper of the Redondo Beach Fire Department), the recommendation being considered at this time is to install a plastic panel over the fire panel for vandal protection. The proposed cost by A to Z Construction for building and installing this type of panel is $1,500.00. Mr. Schneider and A to Z Construction are in the process of finalizing the design for this panel.
- Insurance Carrier Loss Control Survey, Building Evacuation Plans // Proposal Review and Vote: York Risk Control conducted a loss control survey for the Association’s insurance carrier. The purpose of the survey was to evaluate the exposures and controls related to the insurance coverages provided to the Association. As a result of the survey, the recommendations submitted are as follows: 1) posting building evacuation procedures on each level and by elevators, 2) having life safety equipment located in the pool area, properly mounted and secured in a clearly visible and readily accessible area within the immediate pool area. Item #2 is taken care of. A proposal was presented by F-11 Productions/Fire Safety Training for Item #1. As the proposal included a scope of work more extensive than what is being requested by the carrier, additional proposals are being sought. Ms. Bagley will meet with a couple of contractors, and once these companies’ proposals are ready they will be presented to the Board for review and consideration.
- Jacuzzi Deck – Reseal // Proposal Review and Vote: Several contractors visited the building, to survey the Jacuzzi deck. Ewell Construction submitted a proposal to reseal the existing. Big Star Builders submitted a proposal to remove the existing deck layer(s) and install a new one. Additional proposals will be sought for this option, i.e. removing the existing deck layer(s) and installing a new one. The goal of the Board is to approve a proposal for this project by the October meeting.
- Landscape Extras, Sharp Plants on Sides of Beach Fence // Proposal Review and Vote: At the Board’s request Rancho CA submitted a proposal to install a thorny bush/plant at each side of the beach fence. Rancho originally proposed installing two (2) twenty-five (25) gallon agave Americana variegate plans at each end of the beach side fence OR two (2) fifteen (15) gallon agave Americana variegate plants at each end of the beach side fence. As an alternative option, Rancho suggested installing the Pyracantha Coccinea plant. The Board would like for Rancho to proceed with planting, as a pilot program, a five (5) gallon Pyracantha Coccinea plant on the north end, inside of the fence.
7. Toilet Vent Line Servicing Units 110 and 111 // Status Update: At the June meeting the Board reviewed the proposal submitted by Bert Meli Plumbing Co. to re-route the 2” toilet vent line that services Units 110 and 111. Mr. Midstokke suggested at the time an alternative option of replacing the (old, 1.5 gallon) toilet in Unit #111 with a new, efficient one as the difference in pressure may be the cause and solution of the problem. The scheduling of replacing the toilet in Unit #111 to test out this possible alternative option is in progress.
- Unit #114 Unit Interior Renovations, Tub-Shower Conversion Request // Review and Vote: The Board reviewed the correspondence submitted by the Owners of Unit #114 requesting Board permission to convert the Unit’s bathtub into a shower. Dr. Parker made a motion to issue a letter to the Homeowners, for presentation to the City, indicating the approval of the Board, contingent on: 1) the City’s approval of the project, 2) having an Association representative present for the coring process. The motion carried with all in favor. Mr. and Mrs. Bagley will represent the Association during the coring process.
- Vent Caps, Maintenance // Proposal Review and Vote: The Board reviewed the proposal presented by Ewell Construction for the replacement of chimney caps servicing Units 305, 307, 504 & 517. It was noted that replacing the caps is included in the proposal submitted by Big Star Builders for the replacement of the sun deck. A copy of Ewell Construction’s proposal will be forwarded to Mr. Midstokke for review and evaluation.
11. 2015 Reserve Study Update (with Site Visit // Review Draft and Vote to Accept: The reserve study update for the fiscal year ending December 31, 2015 is in the process of being prepared by Association Reserves. A representative from Association Reserves will be on-site August 19, 9 AM to conduct the three-year visit. The draft study should be reviewed for review by the Board at the September meeting.
12. TABLED PROJECTS: a) Bicycle Room Clean-Out Project and Paddle Board Storage Ideas – Ms. Schneider and Ms. Bagley; b) Earthquake Preparedness Plans – Mr. Joe Engle, c) Isolation Valves, Installation of – Mr. Mike Midstokke; d) Maintenance Responsibility Matrix – Mr. Joe Engle, e) Rules and Regulations re Renters, Proposed Changes – Mr. John St. Rock, f) Siding Repairs – Dr. Parker, g) Street Side Retaining Wall Replacement and Landscape Renovations, h) Sump Pump for Water Intrusion into G-2, and i) Water Intrusion into G-4, N. Side Trenching Project – Dr. Parker and Mr. Schneider.
NEW BUSINESS
1. 2014 Annual Meeting, November // Schedule: The Annual Meeting for the election of the Board of Directors is scheduled for November 17, 2014, 6:30 PM.
NEXT MEETING Tuesday, September 16, 2014, 6:30 PM.
ADJOURNMENT Meeting was adjourned at 7:41 PM. Submittedby: EllonaHess
EXECUTIVE SESSION
An Executive Session was held (called to order at 7:42 PM) to discuss delinquent accounts. The meeting was adjourned at: 7:49 PM.
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696 ext. 208; Email: [email protected]; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.