555 ESPLANADE CONDOMINIUM OWNERS ASSOCIATION
June 16, 2014
CALL TO ORDER
The following are the Minutes of the Meeting of the Board of Directors of the Casa Bahia Condominium Owners Association, held on Monday, June 16, 2014, in the 535 Building Lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Joe Engle called the meeting to order at 6:35 PM.
BOARD MEMBERS PRESENT
Joe Engle, President; Frank Parker, Vice-President (arrived at 6:43 PM); Betty Schneider, Treasurer and Sandy Bagley, Secretary.
BOARD MEMBER(S) ABSENT
None.
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Ellona Hess and Laurie Volpe of Scott Management Company (SMC).
HOMEOWNER FINANCIAL COMMITTEE – REPORT BY MEMBER OF COMMITTEE
The Chair of the Homeowner Financial Committee was not in attendance. A report was not given.
APPROVAL OF MEETING MINUTES
Ms. Bagley made a motion to accept the April 2014 minutes as presented. Ms. Schneider made a second to the motion. The motion carried with all in favor.

TREASURERS REPORT
The Treasurer, Ms. Schneider, reported that the Association is still running a little bit under budget, which is mainly due to the fact that the hydro-jetting project for the year has not yet commenced. The reserve balance is increasing, and is back up to $220,000.00. After this month’s special assessment is collected and the funds are returned to the reserve account, the Association will nearly be at the same reserve funded status as it was prior to the G4 repair projects. Ms. Schneider made a motion to accept the April and May 2014 financial reports. Ms. Bagley made a second to the motion. The motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were afforded the opportunity to address the Board with their questions and/or concerns, comments, etc.
OLD BUSINESS
1. Electrical Room, Protective Enclosure for Fire Alarm System Panel: Proposal Review/Vote: In December 2013, the main fire panel was vandalized. To best mitigate future possible occurrences of vandalism in the electrical room (where this panel is located), and based on feedback from the City (Captain Harper of the Redondo Beach Fire Department), the recommendation being considered at this time is to install a plastic panel over the fire panel for vandal protection. The proposed cost by A to Z Construction for building and installing this type of panel is $1,500.00. Mr. Schneider and A to Z Construction are in the process of finalizing the design for this panel.
2. Jacuzzi Deck – Resealing: Discussion: A couple of contractors have visited the building, to survey the Jacuzzi deck. They will be submitting proposals to reseal it, or to remove the existing deck layer(s) and install a new one (possibly necessary due to the amount of seal coatings placed over the existing one(s).
3. Vinyl Windows, Consideration towards Changing Rules and Regulations/Policy and Procedure: Committee Report: Ms. Schneider, Mr. Drale, and Ms. Cutten are working together as a Committee on this project. The Committee is researching window manufacturers that offer different types of materials, and color options, etc.
4. 2015 Reserve Study Update (with Site Visit): Proposal Review/Vote: The Board reviewed the proposals submitted by two (2) different companies to prepare the 2015 reserve study update and funding plan. Ms. Schneider made a motion to accept the proposal submitted by Association Reserves, for their three (3) year loyalty update plan with the caveat that Ms. Schneider and any other available Board Members (as well as any other interested Homeowners) join the specialist during his site-visit. Ms. Bagley made a second to the motion. The motion carried with all in favor. The motion carried with all in favor.
5. TABLED PROJECTS: a) Bicycle Room Clean-Out Project and Paddle Board Storage Ideas – Ms. Schneider and Ms. Bagley; b) Earthquake Preparedness Plans – Mr. Joe Engle, c) Isolation Valves, Installation of – Mr. Mike Midstokke; d) Maintenance Responsibility Matrix – Mr. Joe Engle, e) Rules and Regulations re Renters, Proposed Changes – Mr. John St. Rock, f) Siding Repairs – Dr. Parker, g) Street Side Retaining Wall Replacement and Landscape Renovations, h) Sump Pump for Water Intrusion into G-2, and i) Water Intrusion into G-4, N. Side Trenching Project – Dr. Parker and Mr. Schneider.
NEW BUSINESS
1. Artwork in Lobbies, Replacement of: Discuss: Mr. Engle thanked the Hallway Renovation Project Committee and Artwork Sub-Committee for all of their hard-work and dedication devoted to this project. The Committees have received positive feedback from the Homeowners on the new artwork posted in the hallways as well as and requests/recommendations to carry the canvas artwork into the lobbies. Ms. Schneider made a motion to install the same photos on canvas in both lobbies, associated expenses not to exceed $2,000.00. Ms. Bagley made a second to the motion. The motion carried with all in favor. Ms. Schneider noted that the hallway renovation project is a little more than $5,000.00 under budget. The additional artwork expenses will therefore be covered under the original budget for the project.
2. Beach Side Fence, Maintenance (Reinforcement, Paint, Refasten Both Ends): Discuss: Ms. Schneider reported some maintenance issues to the beach side fence including: 1) sanding down and re-painting the top to avoid corrosion, 2) the sides of the fence need to be reconnected and reinforced (North side), 3) the brackets holding the fence ends need to be replaced (replaced so that they are positioned on the inside and far enough indented so that they don’t provide a foothold for people looking to jump over the gate). A proposal will be requested for these maintenance items from A to Z Construction.
3. Earthquake Insurance Policy: Proposal Review/Vote: The Board reviewed the proposal presented by (incumbent agent) LaBarre Oksnee for the renewal of the earthquake insurance policy. The coverage proposed is the same, with a $78.00 premium increase. The Board will plan to vote on the renewal of the policy at the July meeting. Any questions by the Board or Homeowners will be addressed with the agent between now and then.
4. Fire Alarm System, Annual Test/Inspection: Proposal Review/Vote: The Board reviewed the proposal submitted by Southland Fire Alarm for the annual test and inspection of the fire alarm system. Ms. Schneider made a motion to accept the estimate as presented. Dr. Parker made a second to the motion. The motion carried with all in favor.
5. Roof/Flashing Repairs: Proposal Review/Vote: The Board reviewed the proposal submitted by Ewell Construction for recommended roof/flashing repairs. Ms. Schneider made a motion to accept the agreement/proposal as presented. Dr. Parker made a second to the motion. The motion carried with all in favor.
6. Policy and Procedure, Garage Gate Re-Programming: Review/Adopt: The Board reviewed the policy and procedure prepared by Mr. Schneider for garage code change procedures. The purpose of the policy is to provide information that will allow Board Members to perform the necessary tasks to efficiently change the garage gate code with minimum inconvenience to the residents/homeowners. Ms. Bagley made a motion to accept the policy and procedure as proposed. Ms. Schneider made a second to the motion. The motion carried with all in favor.
7. Toilet Vent Line (2) Reroute: Proposal Review/Vote: The Board reviewed the proposal submitted by Bert Meli Plumbing Co. to re-route the 2” toilet vent line that services Units 110 and 111. Mr. Midstokke suggested an alternative option of replacing the (old, 1.5 gallon) toilet in Unit #111 with a new, efficient one as the difference in pressure may be the cause and solution of the problem.
NEXT MEETING
Monday, July 21, 2014, 6:30 PM.
ADJOURNMENT
Meeting was adjourned at 7:58 PM. Submittedby: EllonaHess
EXECUTIVE SESSION
An Executive Session was held (called to order at 8:08 PM) to discuss delinquent accounts and Homeowner discipline matters. The meeting was adjourned at: 8:38 PM.
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public
555 Esplanade Condominium Owners Associati
Board meeting, or (2) contacting Ellona Hess at Scott Management Company (Phone: 310-370-2696 ext. 205; Email: [email protected]; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.
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