BOARD OF DIRECTORS MEETING MINUTES
June 25, 2019
BOARD MEMBERS PRESENT
Joe Engle, President; Sandy Bagley, Secretary / Treasurer and Alan Bates, Vice President
BOARD MEMBER(S) ABSENT
Ed Ring, Member at Large
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Heather Eisfelder of Scott Management Company (SMC)
CALL TO ORDER
The following are the minutes of the 555 Esplanade Condominium Owners Association Board of Directors open session meeting, held on Tuesday, June 25, 2019 in the 535 building lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Mr. Engle called the meeting to order at 6:32 PM.
APPROVAL OF MEETING MINUTES
Ms. Bagley made a motion to accept the May 21, 2019 meeting minutes as drafted. Mr. Bates made a second to the motion. The motion carried with all in favor.
TREASURERS REPORT
Ms. Bagley made a motion to approve the June 2019 financial report as presented. Mr. Bates made a second to the motion. The motion carried with all in favor.
HOMEOWNERS FORUM
Homeowners were provided with the opportunity to address the Board regarding items of interest or concern, in accordance with the open meeting act, CA Civil Code 4925(b).
OLD BUSINESS
- Balcony Railing Repairs: Morison Construction inspected several of the unit’s balcony railings. The Board reviewed a detailed report received from Morison Construction. Ms. Bagley made a motion to accept the recommendation of the committee to have Morison Construction repair the railings in place at a not to exceed amount of $20.000. Mr. Bates made a second to the motion. The motion carried with all in favor. SMC will request a contract, including the project management, from Morison Construction.
- Spa Fence Insurance Requirement: Several proposals have been obtained from multiple vendors to install a railing fence around the spa, to install a glass fence around the spa, to remove the spa as well as to resurface the spa. The Board is putting this information together for the membership to vote on if they would prefer to remove the spa or keep it with the installation of a fence.
- Sundeck Resurfacing: The Board reviewed two (2) proposals from construction consultants, Bergeman Group and Pacific Construction Analysts, in order to assist in making a decision on the best scope of work for this project. Mr. Bates is going to review the Pacific Construction Analysts contract in detail before approving.
- Board Member Volunteers: It was reported that Betty Schneider provided written notice in order to resign from the Board. The Board received two (2) volunteers to fill the vacant position. The Board tabled the vote until the following meeting.
- Earthquake Insurance Renewal & Finance Agreement: The Board reviewed and approved the earthquake insurance renewal proposal received from Cline Insurance Agency. Due to high interest rate, Ms. Bagley made a motion to deny the finance agreement and borrow from the reserve account in order to pay for the insurance in full. The borrowed amount is to be paid back in monthly installments over ten (10) month. Mr. Engle made a second to the motion. The motion carried with all in favor.
- Landscape Committee: Ms. Bagley reported that the new landscape company, Tropicana Landscape, is doing a good job. It was also reported that the neighboring property, Ocean Plaza, resumes no responsibility for the west beach side Palm tree as it appears to be within the Casa Bahia property line.
- Painting of the Front Steps: The Board reviewed a proposal from A-Z Construction and Property Maintenance by Garcia to paint the front steps with yellow stripes for visibility purposes. The Board determined to table this decision until the next meeting.
- Reserve Report Update: The Board reviewed the drafted reserve study report received from Association Reserves. The Board would like to take more time to review and provide any needed changes.
- Monthly Property Walk-thru: It was confirmed that Ms. Bagley and Mr. Bates performing the monthly property walk-thru. The common areas, including the gym, were inspected.
Tuesday, July 23, 2019 at 6:30 PM
ADJOURNMENT
Meeting was adjourned at 8:24 PM
EXECUTIVE SESSION
An executive session was called to order at 8:24 PM to review executive session meeting minutes, homeowner discipline matters and delinquent accounts. The meeting was adjourned at 9:00 PM.
Submitted by: Heather Eisfelder
PLEASE NOTE: Any grievance or clarification on issues can be addressed by: (1) Airing the issue at the next scheduled Public Board meeting, or (2) contacting Scott Management Company (Phone: 310-370-2696; Fax: 310-370-2364; Mail: Scott Management Company, PO Box 3159, Torrance CA 90510-3159). Calls/correspondence should reference 555 Esplanade/Casa Bahia.