555 ESPLANADE CONDOMINIUM OWNERS ASSOCIATION
April 15, 2013
CALL TO ORDER
The following are the Minutes of the Meeting of the Board of
Directors of the Casa Bahia Condominium Owners Association, held on Monday,
April 15, 2013, in the 535 Building Lobby, 535 Esplanade, Redondo Beach,
California 90277. A quorum of Board Members was established and Joe Engle called
the meeting to order at 6:35 PM.
BOARD MEMBERS PRESENT
oe Engle, President; Frank Parker, Vice President; Dianne Merzel, Secretary;
Betty Schneider, Treasurer; and Sandy Bagley, Member-at-Large.
BOARD MEMBER(S) ABSENT None.
MANAGEMENT COMPANY REPRESENTATIVE(S) PRESENT
Ellona Hess of Scott Management Company (SMC).
APPOINTMENT OF BOARD MEMBER
Mr. Engle announced that Mr. Tache submitted his written
resignation, thereby creating a vacancy on the Board. Ms. Schneider made a
motion to appoint Ms. Bagley (who volunteered) to fulfill the remainder of Mr.
Tache’s term. Ms. Merzel made a second to the motion. The motion carried with
all in favor.
HOMEOWNER FINANCIAL COMMITTEE – REPORT BY MEMBER OF
COMMITTEE
A report by the Committee was not given, but it was noted that the Chair of
the Committee did not have any questions or comments on the spreadsheet prepared
by Ms. Schneider. A member of the Committee questioned whether or not the
Association was legally required to fund the reserves at a certain level.
APPROVAL OF MEETING MINUTES
Ms. Merzel made a motion to accept the March 2013 minutes as presented. Ms.
Schneider made a second to the motion. The motion carried with all in favor. Ms.
Schneider made a motion to accept the February 2013 minutes as presented. Dr.
Parker made second to the motion. The motion carried with all in favor.
TREASURERS REPORT
Ms. Schneider reported that there were no extraordinary expenses for the
month, with expenses coming in slightly over budget for the month but under
budget for the year, which is typical for this time of year. Everything in the
report appears accurate. Ms. Schneider made a motion to accept the report as
presented. The Board decided to defer the vote on the report until May
meeting.
Ms. Schneider made a motion to record a lien against parcel lot number:
7508-003-153. Dr. Parker made a second to the motion. The motion carried with
all in favor.
HOMEOWNERS FORUM
Unit #320 – Kara Gifford: Ms. Gifford reported that she is actively
shopping for the Association’s insurance renewal policy, as per the Board’s
request. Ms. Gifford asked a question regarding statements for monthly
assessments and/or special assessments.
Unit #315 – Mark Drale: Mr. Drale questioned whether or not there was a policy in place in
regards to installing hardwood flooring within a Unit.
Unit #109 – Mary Lee Coe: Ms. Coe expressed her concern re the handling of
issuing statements to Homeowners.
Unit #620 – Edna Marinella: Ms. Marinella requested an update on
when the trees will be trimmed. There is a tree growing near her Unit, which she
is worried about the birds (herons) finding a place to nest in.
Unit #418 – Mike Middstoke:
Mr. Middstoke reported that the light on the south side of the Jacuzzi is out.
OLD BUSINESS
1. Building Vent Screen Repair Project (where missing): Proposal
Review/Vote; Ewell Construction submitted a proposal to replace vents only
where missing, four (4) in total: two (2) at 555 building “between the
5th floor” and at the 535 building
“between the 4th and 5th floors.” Ms. Merzel made a motion to approve the
proposal as submitted by Ewell Construction. Ms. Schneider made a second to the
motion. The motion carried with all in favor.
2. Five Year Fire Sprinkler Certification: Unit Interior and Common Area
Repairs: Proposal Review/Vote: The proposal(s) for correction of common area
deficiencies and Unit interior deficiencies from the secondary contractor is
still pending.
3. G4 Ceiling Issue: Status Update on Repair Project. a) Waterproof Patio
Areas, Beach-Side: Status Update: Mr. Schneider reported that the
construction crew held their 2nd day of clean
up today. They will be hosing down parts of G4 to remove dust, and by tomorrow
night/Wednesday AM all will be able to move back in to the garage. The four
affected Units (interiors) are being put back together and the move-in is
scheduled for Wednesday. The cost for the waterproofing of the beach-side patio
areas will be paid for via an emergency special assessment. See below.
4. G4 Column Repairs, (6) Additional: Repair Plan; Special Assessment:
Discuss/Review/Vote: Mr. Schneider reported that the repair plan from the
structural engineer is pending. The repair to these columns will be very
different than the original G4 ceiling repair project. Most likely the plan will
be to lengthen the (6) current columns, on the west side. They are currently 1x2
and the recommendation will most likely be to increase them to 1x4 (will remain
as thin, but will be longer). At the top of the column where it goes into the
ceiling, a cap will most likely be installed to help support the slab. Once the
repair plan is submitted, Mr. Schneider will bring it down to the City for
review and approval, hopefully under the permit pulled for the original G4
project. The estimated dollar amount for this project, and the waterproofing of
the beach side patio areas is $175,000.00. An emergency special assessment will
be imposed for these projects and the Board plans to once again borrow funds
from the reserve account to pay the project invoices and only start collecting
the emergency special assessment funds in 2014.
5. Insurance Policy (Master, Umbrella) Renewal Proposal: Review/Vote:
LaBarre Oksnee Insurance, incumbent agent, presented a proposal for the Board’s
consideration for the renewal policies. A copy of the proposal was forwarded to
the HFC for review and recommendation. The HFC requested that an additional
proposal be collected, before a decision is made. A proposal from Sequoia
through the incumbent agent is pending and Ms. Gifford is also actively pursuing
renewal proposals. A decision will be made by the Board by May 10, 2013.
6. TABLED PROJECTS: a) Earthquake Preparedness Plans, b) Hallway
Renovation Project (August), c) Maintenance Responsibility Matrix, d) Rules and
Regulations re Renters, Proposed Changes, e) Siding Repairs, f) Street Side
Retaining Wall Replacement, g) Sump Pump for Water Intrusion into G-2, and h)
Water Intrusion into G-4, N. Side Trenching Project.
NEW BUSINESS
1. Bicycle Cage Clean-Out Project: Ms. Bagley and Ms. Schneider are
working together on this project. In discussing the current usage of the
clean-out project, Ms. Merzel made a motion to recommend that Homeowners/tenants
to store their bikes in the cage located on the same level as their parking
spaces. Ms. Schneider made a second to the motion. It was decided to put the
motion on hold until the rooms are cleaned of abandoned bikes and the situation
can be reassessed.
2. 2013 Fire Alarm System Inspection/Test: Proposal Review/Vote: The
Board reviewed the proposal submitted Southland Fire Alarm to conduct the annual
inspection/test to the fire alarm system. A motion was made to accept the
proposal as submitted. A second was made to the motion. The motion carried with
all in favor.
3. Earthquake Insurance Renewal: Discussion: The term for the current
earthquake insurance policy is through July 2013. A renewal proposal(s) will be
requested from the incumbent agent and once received will be forwarded to the
HFC for review and recommendation to the Board.
4. Unit #416, Reimbursement Request: Review/Vote: The Board reviewed
the reimbursement request submitted by the Homeowner of the Unit. Ms. Schneider
reported background information regarding the leak that caused damage to the
areas in question, going back several years ago. Based on this information, Dr.
Parker made a second to the motion. The motion carried with all in favor.
NEXT MEETING
Monday, May 20, 2013, 6:30 PM.
ADJOURNMENT
Meeting was adjourned at 7:46 PM.
Submitted by: Ellona Hess
EXECUTIVE SESSION
An Executive Session was held to discuss a pending legal
matter and delinquent accounts. The meeting was adjourned at: 8:01 PM.
PLEASE NOTE:
Any grievance or clarification on issues can be addressed by: (1) Airing the
issue at the next scheduled Public Board meeting, or (2) contacting Ellona Hess
at Scott Management Company (Phone: 310-370-2696 ext. 205; Email:
[email protected]; Mail: Scott Management Company, PO Box 3159, Torrance CA
90510-3159). Calls/correspondence should reference 555 Esplanade/Casa
Bahia.