OF THE 555 ESPLANADE CONDOMINIUM OWNERS ASSOCIATION
December 14, 2009
CALL TO ORDER
The following are the Minutes of the Annual Meeting of the Board of Directors of the Casa Bahia Condominium Owners Association, held on Monday, December 14, 2009, in the 535 Building Lobby, 535 Esplanade, Redondo Beach, California 90277. A quorum of Board Members was established and Joe Engle called the meeting to order at 6:42 PM.
BOARD MEMBERS PRESENT
Joe Engle, President; Larry Carpenter, Vice President; Frank Parker, Treasurer, Dianne Merzel, Member-At-Large.
BOARD MEMBERS NOT PRESENT
Kara Gifford, Secretary.
ELECTION OF NEW BOARD MEMBERS
Mr. Engle stated that a quorum of ballots has been received, and announced that the ballots were received in accordance with the election laws.
Ø Nominations from the Floor
Mr. Engle asked for nominations from the floor, and there were none.
Ø Announcement of Intent to Use Cumulative Voting
Mr. Engle announced that he intends to use cumulative voting, as is allowed per the Association’s By-Laws.
Ø Final Opportunity to Submit Ballots
Mr. Engle announced the final opportunity to submit ballots.
Ø Announcement of Closed Polls
Mr. Engle announced that the polls were closed. Sheri Nielsen, Inspector of Election, counted the votes.
APPROVAL OF MINUTES
A motion was made by Frank Parker to approve the 2008 Annual Meeting Minutes. Dianne Merzel made a second to the motion. The motion carried and the minutes were unanimously approved. A copy of the approved minutes will be mailed to all Homeowners as an insert with the January monthly statements.
REPORTS FROM BOARD OF DIRECTORS
President’s Report
Mr. Engle stated and reported the following:
Ø Thank you Janet Johnson, Mary Lee Coe, and all others involved in preparing the festive refreshments for tonight’s meeting.
Ø All vertical plumbing kitchen lines were hydro-jetted this year, which helped/helps prevent plumbing back ups and floods in Units. A thank you to Betty Schneider for her assistance in coordinating this very important project. The hydro-jetting is scheduled to take place on a routine basis.
Ø A program has been initiated to replace plumbing parts in the garage with cast iron piping. This program will be continued next year and will be funded for by Reserve monies.
Ø The planted vegetation on the West Side has reached fruition. The city funded 50% of the project and has provided for cost savings to the Association. A thank you to Ed Schneider for spearheading the project.
Ø Two major projects were completed during the year – the Entryway Project and the Elevator Project. A big thank you to Dianne Merzel for all of her time and effort in spearheading the Entryway Project. A big thank you to Ed Schneider for all of his time and effort in spearheading the Elevator Project. Mr. Schneider prepared the specifications for the elevator upgrade, worked with the contractors, scheduled the project, and negotiated deals when unexpected change orders came up. The electronics and mechanical devices for both building’s elevators have been upgraded and should last for approximately 35 years. The interior of the elevators will be upgraded in the first or second week of January 2010. Each elevator will be down for approximately a day and a half (not overnight) in order for the work to be completed. Advance notice of the scheduled shut-off dates will be posted. The interior of the elevators will match the new look of the lobbies. Mr. Engle advised that unfortunately the budget for both projects was over-run.
Ø The next two upcoming major projects are the repair of the Northwest Balconies (repair will be similar to what was done to the Southwest Balconies) and the Replacement of the Street Side Retaining Wall. The repair of the Northwest Balconies will take place in February/March – after the rainy season. Following these projects will be the power-washing of the garages and re-striping of the parking spaces.
Ø A project that will need to be done in the 2010 year is the upgrade of the spa and spa equipment to be in compliance with the Federal and State VGB Act. To date one bid has been submitted for this compliance order. Additional bids are being collected for the Board to review.
Ø A project that will be considered in several years will be the complete re-strip and resurface of the third floor spa deck area. As many surface layers have already been applied to the deck, additional layers can not be applied. All layers will need to be peeled back and then a new surface applied. The deck is not currently leaking but once it does, this repair work will need to be addressed immediately. A number of other future projects include the replacement of the hallway carpet, painting of the interior hallways, and replacement of Unit front entry doors.
Ø An ongoing project of the Board is dealing with the issue of disproportionate amount of Renters to Homeowners, which creates an issue when people want to sell their Unit (because of mortgage restrictions). The revision of the CC&RS, to limit the amount of Renters, is a project that the Board is currently researching and looking into.
Ø Mrs. Nielsen advised that Unit #401 had a garage remote stolen from their vehicle in the recent garage break-in. The Board requested that Ellona confirm with the Homeowner that his remote was stolen. Based on the response of the Homeowner, the Board may chose to reprogram the remotes.
Ø The budget that was mailed to all Homeowners in the 2009 Annual Disclosure is a pro forma budget. This budget will not cover the Association’s operating expenses. The Board has not raised Homeowner dues for approximately three years and would like to continue to keep the Homeowner dues at the same rate. In order to be able to pay for the Association’s expenses, without increasing dues, the Board is proposing a special assessment of approximately $80,000.00, which, if passed, could be paid by Homeowners in installments of three. A ballot for this proposed special assessment will be mailed to all Homeowners. If the ballot does not pass, Homeowner monthly dues will need to be raised.
Ø A big thank you to Scott Management for their management services.
Ø Per the request of a Homeowner present at the meeting, a listing of Board Member information, including telephone numbers and email addresses will be posted on the lobby bulletin boards.
ANNOUNCEMENT OF NEW BOARD MEMBERS
Inspector of Elections, Sheri Nielsen, announced that the elected Board members are as follows:
· Joe Engle
· Larry Carpenter
· Frank Parker
· Dianne Merzel
· Betty Schneider
ADJOURNMENT
The Annual Meeting was adjourned at 7:24 PM.
Submitted by: Ellona Hess, Scott Management Company